Executive Office & CTR Program Operations Manager

Noblis, Inc.; Lorton (VA); Hybrid; USD 96,000 - 149,000; Full time

Job summary

Noblis seeks an Office Manager for the Western Hemisphere Department within the DTRA CTR program, supporting the Advisory and Assistance Services Office. The role requires coordinating calendars, onboarding new hires, and maintaining documents and communications for senior leadership.

On-site in Lorton, VA, with a focus on process efficiency, task tracking, and collaboration across CTR departments to ensure timely execution of actions and events.

Qualifications

• Active Secret Clearance is required.
• Strong attention to detail, communication, critical thinking, and problem-solving skills.
• Demonstrated ability to write for Senior Leaders.
• Ability to work collaboratively and independently.

Responsibilities

• Serves as daily point person to the GS15 Department Chief.
• Manages Department-wide calendar and briefs upcoming trips to Department leadership.
• Develops, tracks, and maintains Department-wide processes and SOPs.
• Manages and tracks all executive-level Department engagements.
• Builds and maintains appropriate filing for briefs, RFIs/RFPs, and guidance for future tasks.
• Proactively schedules internal meetings ahead of milestones.
• Supports onboarding of new hires and access to required files.
• Maintain and coordinate departmental tasking and reporting systems.
• Oversee department records management across SharePoint and Teams sites.
• Maintain situational awareness by informing leadership of events and engagements.

Skills

Secret clearance

Client relationships

Executive coordination

Microsoft Office

Education

Associate's degree

Bachelor's degree

Master's degree

Tools

Microsoft Office

SharePoint

Job description

Noblis seeks an Office Manager for the Western Hemisphere Department within the DTRA CTR program, supporting the Advisory and Assistance Services Office. The role requires coordinating calendars, onboarding new hires, and maintaining documents and communications for senior leadership.

On-site in Lorton, VA, with a focus on process efficiency, task tracking, and collaboration across CTR departments to ensure timely execution of actions and events.