Operations Support Analyst

Chimera Enterprises International; Fort Belvoir (VA); On-site; USD 65,000 - 90,000; Full time

Job summary

Chimera Enterprises International in Fort Belvoir, VA seeks a seasoned contractor to support policy development, office management and task tracking for the Directorate.

The role requires at least ten years of experience in office management, task management (ETMS2, TMT or CATMS), and quality control, plus thorough knowledge of DoD civilian and military administrative requirements. Proficiency with MS Office, DTS familiarity, and briefing/chart development is essential.

Qualifications

• Ten (10) years of experience in office management, task management (ETMS2, TMT or CATMS), and quality control.
• Thorough understanding of DoD civilian and military administrative requirements.
• Strong written and verbal communication with briefing chart development.

Responsibilities

• Draft, review, or recommend changes to internal policies, operations, and SOPs.
• Advise leadership on administrative regulations and policies.
• Manage and track Directorate taskers in the Agency's tasking system of record.
• Coordinate interagency events and briefings; provide executive admin support.
• Prepare briefings and manage the Division Chief calendar.
• Assist in processing travel authorizations and vouchers.
• Support evaluations, performance forms, and awards processing.
• Update reporting systems and distribute approved reports.
• Manage correspondence and draft coordinated responses.
• Submit meeting minutes as requested.

Skills

Office management

ETMS2

Quality control

DTS

MS Office

SharePoint

Briefings

Education

Secret security clearance

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Adobe Acrobat

Job description

Primary Purpose:

The Contractor shall provide support to internal policy and procedure development, office management, personnel records management, task allotment and tracking, and quality control. Support must have at least ten (10) years of experience in office management, task management (ETMS2, TMT or CATMS), and quality control. Additionally, support must have a thorough understanding of DoD civilian and military administrative requirements, staff procedures, and intermediate level experience using various office software such as MS SharePoint, MS Excel, MS Word, MS PowerPoint, and government tasking systems. The Contractor must have the ability to: 1) understand tasker requirements and deliverables and be able to clearly provide the information to others; 2) ensure all tasker requirements and deliverables are complete prior to submission to the OB Chief of Staff; 3) communicate effectively, both verbally and in writing; and 4) develop and present briefing charts.

Job Description/Function:

• Draft, review, or recommend changes to internal policies, operations, and standard operating procedures for the Directorate.
• Advise the Plans and Programs Department (J5/8R)Front Office Leadership on implications of administrative regulations, directives, and policies as they relate to all J5/8R functions.
• Manage and track all Directorate formal taskers received via the Agency's tasking system of record. Ensure a primary and backup are available.
• Coordinate and/or participate in Directorate/Department and interagency events, meetings, and working groups.
• Provide executive administrative support to include supporting the completion of various administrative tasks, editing, and filing documents.
• Prepare various briefings.
• Manage Department Chief calendar and appointments.
• Assist in processing and reviewing official government travel authorizations and vouchers in the travel system.
• Assist in processing, tracking, and routing Government staff and military personnel evaluations, performance support forms, and awards.
• Provide updates to DTRA's Mission Data Reporting System (MDRS), Significant Activities Reports (SARs), and other event tracking tools required for mission-related events. Distribute and submit approved reports.
• Manage correspondence processes, development, and submission of coordinated responses for a wide range of actions.
• Submit meeting minutes as requested.

Education and Experience:

• Highly functional with Microsoft Office, to include Word, Excel, PowerPoint, as well as Adobe Acrobat, and e-mail.
• Proficient with EnterpriseTask Management Software Solution (ETMS2).
• Familiarity with the Defense Travel System (DTS).
• Must be able to occasionally lift equipment, material, and supplies weighing up to 20 pounds.
• Must possessand maintain a Secret security clearance.