Executive Office & Operations Coordinator – NYC

Eden Capital Careers; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

Eden Capital Careers seeks a Junior Office Administrator to support our client’s New York office. Based in Midtown Manhattan, this in-office role (4 days/week) collaborates with the office manager and senior leadership to ensure a professional, efficient workplace. Occasional travel to Stamford, CT is required.

Qualifications include a college degree and 5+ years in financial services or a similar setting, with strong MS Office skills, superb communication, and meticulous attention to detail.

Qualifications

• College degree.
• 5+ years of administrative or office experience in financial services or similar.
• Past experience in financial services, banking, or corporate office environment.
• Familiarity with office management software and document management systems.
• Basic knowledge of financial industry terminology and business practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• High level of accuracy and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional demeanor and strong customer service skills.

Responsibilities

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Skills

Administrative experience

MS Office

Communication skills

Attention to detail

Time management

Education

College degree

Tools

Microsoft Office Suite

Job description

Eden Capital Careers seeks a Junior Office Administrator to support our client’s New York office. Based in Midtown Manhattan, this in-office role (4 days/week) collaborates with the office manager and senior leadership to ensure a professional, efficient workplace. Occasional travel to Stamford, CT is required.

Qualifications include a college degree and 5+ years in financial services or a similar setting, with strong MS Office skills, superb communication, and meticulous attention to detail.