Executive Office Administrator - Financial Services

Horan Hiring Solutions, LLC; New York (NY); Vor Ort; USD 135.000 - 165.000; Vollzeit

Benefits dieser Stelle

Bonus

Employer-paid benefits

PTO + 10 holidays

Zusammenfassung

Horan Hiring Solutions, LLC in New York seeks a polished Junior Office Administrator to support the day‑to‑day operations of a Midtown Manhattan office, reporting to the office manager and assisting senior leadership.

The role requires a college degree and 5+ years of administrative experience in financial services or a corporate office, with strong MS Office skills, excellent written and verbal communication, and outstanding organizational abilities, with occasional travel to Stamford, CT.

Qualifikationen

• College degree required.
• 5+ years of administrative or office experience in financial services or similar.
• Past experience in financial services, banking, or corporate office environment.

Aufgaben

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• Provide general administrative support to executives, financial advisors, and office staff.

Kenntnisse

Communication

Time management

Organizational skills

Customer service

Ausbildung

College degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Jobbeschreibung

Horan Hiring Solutions, LLC in New York seeks a polished Junior Office Administrator to support the day‑to‑day operations of a Midtown Manhattan office, reporting to the office manager and assisting senior leadership.

The role requires a college degree and 5+ years of administrative experience in financial services or a corporate office, with strong MS Office skills, excellent written and verbal communication, and outstanding organizational abilities, with occasional travel to Stamford, CT.