Financial Services Office Administrator — NYC Hybrid

The Recruiting Hive; New York (NY); On-site; USD 135,000 - 165,000; Full time

Benefits offered by this job

Fully employer-paid benefits (medical,

dental, vision, 401(k))

Job summary

The Recruiting Hiveis seeking a polished Junior Office Administrator for our client, a major investment firm in New York City. The role supports day-to-day operations, reports to the office manager, and helps senior leadership maintain an exceptional workplace in Midtown Manhattan with some travel to Stamford, CT.

Ideal candidates hold a college degree and bring 5+ years of relevant administrative experience in financial services.

Qualifications

• College degree required.
• 5+ years of administrative or office experience in financial services or similar.
• Past experience in financial services, banking, or corporate office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• High level of accuracy and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Responsibilities

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Skills

communication

time management

attention to detail

customer service

Education

College degree

Tools

Microsoft Office Suite

Job description

The Recruiting Hiveis seeking a polished Junior Office Administrator for our client, a major investment firm in New York City. The role supports day-to-day operations, reports to the office manager, and helps senior leadership maintain an exceptional workplace in Midtown Manhattan with some travel to Stamford, CT.

Ideal candidates hold a college degree and bring 5+ years of relevant administrative experience in financial services.