Executive Office Coordinator

City of Bartow, FL; Bartow (FL); On-site; USD 32,000 - 46,000; Full time

Job summary

City of Bartow seeks an experienced administrative assistant to perform a variety of clerical and office support tasks under general supervision. The role includes scheduling, phone handling, data entry, document preparation, and customer service, with opportunities to assist payroll and purchasing processes.

The ideal candidate will have a high school diploma or GED, 2–5 years of office experience, and strong computer and communication skills to support executives and public service goals.

Qualifications

• High school diploma, GED, or equivalent; college preferred.
• 2-5 years of office experience.
• Proficiency with standard office software and equipment.

Responsibilities

• Schedules appointments and maintains calendars.
• Answers/responds to phone calls.
• Screens visitors, emails and calls.
• Provide internal and external customer service.
• Data entry and general computer work.
• Prepares routine correspondence.
• Proofs and edits documents.
• Compiles and logs information.
• Report tracking.
• Information sharing.
• Cashiering as applicable.
• Inventory control.
• Support time management and payroll functions.
• Trains others on customer service standards.
• Researches and gathers information.
• Performs data analysis.

Skills

Excellent customer service

Problem solving

Effective communication

Data analysis

Technology proficient

Time management

Independent work

Education

High school diploma or GED

2-5 years office experience

College preferred

Tools

Personal computer software

Job description

City of Bartow seeks an experienced administrative assistant to perform a variety of clerical and office support tasks under general supervision. The role includes scheduling, phone handling, data entry, document preparation, and customer service, with opportunities to assist payroll and purchasing processes.

The ideal candidate will have a high school diploma or GED, 2–5 years of office experience, and strong computer and communication skills to support executives and public service goals.