Office Operations & Inventory Coordinator

City of Bartow; Bartow (FL); On-site; USD 38,000 - 64,000; Full time

Job summary

City of Bartow seeks an administrative assistant to support an executive, manage calendars, answer calls, and provide excellent customer service in a municipal setting. The role includes data entry, document preparation, and routine reports, with supervision kept to a minimum.

Candidate should have a high school diploma (College preferred) and strong English, spelling, arithmetic skills; experience in office procedures and a courteous public-facing demeanor is essential.

Qualifications

• Thorough knowledge of standard office practices, procedures, equipment and office assistance techniques.
• Thorough knowledge of business English, spelling and arithmetic.
• Ability to type and transcribe dictation at a reasonable rate of speed.
• Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor.
• Skill in the operation of personal computer equipment and related office software.
• Excellent customer service.

Responsibilities

• Schedules appointments and maintains calendars.
• Answers/responds to phone calls; screens visitors, emails and calls.
• Provide internal and external customer service.
• Data entry and general computer work.
• Prepares routine correspondence and proofs/edits documents.

Skills

Customer service

Data entry

Typing

Office administration

Communication

Education

High school diploma

College preferred

Tools

Microsoft Office

Microsoft Word

Microsoft Excel

Email

Job description

City of Bartow seeks an administrative assistant to support an executive, manage calendars, answer calls, and provide excellent customer service in a municipal setting. The role includes data entry, document preparation, and routine reports, with supervision kept to a minimum.

Candidate should have a high school diploma (College preferred) and strong English, spelling, arithmetic skills; experience in office procedures and a courteous public-facing demeanor is essential.