Executive Office Assistant to the CEO

PeopleShare by PROMAN; Virginia Beach (VA); On-site; USD 48,712,000 - 57,308,000; Full time

Job summary

PeopleShare by PROMAN is seeking an organized Office Assistant in Virginia Beach to support the CEO and ensure smooth daily operations. The role emphasizes attention to detail, customer focus, and the ability to juggle multiple priorities in a fast-paced office.

Responsibilities include managing calendars, travel arrangements, and correspondence; greeting visitors; preparing reports and presentations; and maintaining filing systems.

Qualifications

• Requires high school diploma or GED.
• Typing speed of at least 40 WPM.
• Experience in office administration or customer service.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Strong communication and organizational skills.
• Professional demeanor and attention to detail.

Responsibilities

• Provide administrative support to the CEO.
• Manage calendars, appointments, meetings, and travel arrangements.
• Answer and direct phone calls and emails professionally.
• Greet visitors and create a positive first impression.
• Prepare reports, presentations, correspondence, and other documents.
• Maintain organized electronic and paper filing systems.
• Coordinate meetings and follow-up communications.
• Perform data entry and recordkeeping tasks.
• Handle confidential information with discretion.
• Manage office supplies and vendor relationships.
• Assist with customer inquiries and provide excellent service.
• Troubleshoot and resolve administrative issues.
• Support special projects and additional office needs as assigned.

Skills

Strong communication

Organizational skills

Multitasking

Customer service

Typing 40 WPM

Education

High School Diploma or GED

Associate degree or administrative training

Tools

Microsoft Office

Job description

PeopleShare by PROMAN is seeking an organized Office Assistant in Virginia Beach to support the CEO and ensure smooth daily operations. The role emphasizes attention to detail, customer focus, and the ability to juggle multiple priorities in a fast-paced office.

Responsibilities include managing calendars, travel arrangements, and correspondence; greeting visitors; preparing reports and presentations; and maintaining filing systems.