Executive Office Assistant: Streamline Operations

Menzies Aviation LATAM; Dallas (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

Menzies Aviation LATAM is seeking an organized office professional to join our team in Dallas. The role involves greeting visitors, handling phones and mail, and maintaining orderly records and workflows.

You will support scheduling, document processing, and coordination with various departments. The ideal candidate has at least 3 years in a professional office, strong communication skills, and the ability to handle confidential information.

Qualifications

• Minimum 3 years of experience in a professional office environment.
• Demonstrated ability to multi-task and prioritize
• Excellent communication and client-service orientation
• Discrete, tactful, and professional handling of sensitive information
• Must pass pre-employment background and drug test
• Must have a valid US driver’s license
• Ability to read, write and speak fluent English

Responsibilities

• Perform general office duties including filing, answering phones, mail distribution and composing correspondence.
• Greet visitors and control access to individuals or areas.
• Maintain a neat and orderly work area and build relationships with customers and team.
• Schedule and confirm appointments and manage event calendars.
• Process invoices, reimbursements and purchase requisitions; coordinate A/P documents.

Skills

Office experience

Multitasking

Communication

Confidential information handling

English fluency

Driver's license

Education

High school diploma or equivalent

Job description

Menzies Aviation LATAM is seeking an organized office professional to join our team in Dallas. The role involves greeting visitors, handling phones and mail, and maintaining orderly records and workflows.

You will support scheduling, document processing, and coordination with various departments. The ideal candidate has at least 3 years in a professional office, strong communication skills, and the ability to handle confidential information.