Executive Office Assistant - Front Desk & Coordination

Starr Insurance; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

Starr Insurance Companies in New York is seeking an organized administrative professional to join our office. This role supports front desk operations, coordinates meetings, and provides essential administrative assistance to senior leaders, ensuring smooth daily workflows.

Responsibilities include managing a busy phone system, handling mail and shipments, arranging domestic and international travel, maintaining files, and overseeing office supplies.

Qualifications

• High school diploma or equivalent.
• Proven administrative experience.
• Strong attention to detail.
• Reliable and dependable.
• Superb written and verbal communication skills.
• Strong time-management skills and multitasking ability.
• Aptitude for learning new software and systems.

Responsibilities

• Provide front desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments and maintaining an organized, clean office environment
• Provide administrative support to senior leaders, including email correspondence and generation and distribution memos, letters, spreadsheets and forms
• Plan, organize and schedule company meetings in the office, off-site and via videoconference
• Coordinate domestic and international travel arrangements for employees
• Maintain electronic filing system, contact database and inventories
• Order and oversee office supplies and food deliveries for group meetings and executive functions

Skills

Administrative experience

Strong communication

Time management

Detail oriented

Multitasking

Learning new software

Education

High school diploma

College degree

Job description

Starr Insurance Companies in New York is seeking an organized administrative professional to join our office. This role supports front desk operations, coordinates meetings, and provides essential administrative assistance to senior leaders, ensuring smooth daily workflows.

Responsibilities include managing a busy phone system, handling mail and shipments, arranging domestic and international travel, maintaining files, and overseeing office supplies.