Executive Office Administrator for Leadership Team

AFL-CIO; Washington (District of Columbia); On-site; USD 52,000 - 75,000; Full time

Job summary

AFL-CIO is seeking an Administrative Assistant to directly support executive staff and coordinate with the Office of the President. The role involves managing calendars, travel, correspondence, and confidential information within a dynamic labor movement environment.

You will coordinate with multiple departments, draft policy statements, and help implement office systems while providing service for in-person and virtual meetings. Strong communication and discretion are essential.

Qualifications

• Experience supporting executive staff or elected leaders.
• Demonstrated ability to maintain confidentiality and discretion.
• Strong communication and interpersonal skills.
• Ability to work both in a team and independently.
• Professional, courteous, and tactful demeanor.
• Proficiency in relevant technical capacities, professionalism, thoroughness, and flexibility.
• Ability to handle highly sensitive issues with sound judgment.
• Knowledge of AFL-CIO structure, procedures and protocols.
• Ability to work under pressure and meet tight deadlines.
• Ability to travel occasionally.

Responsibilities

• Provide administrative support for executive staff.
• Schedule and organize complex activities, travel, and speaking engagements and manage calendars.
• Anticipate executive needs and coordinate with the administrative team.
• Liaise with department staff, AFL-CIO staff and affiliates, including elected leaders.
• Apply organizational policies, procedures and protocols.
• Develop and assess office systems including records, communications, meetings, travel, and expenses.
• Prepare responses to inquiries and correspondence; ensure accuracy of final documents.
• Coordinate workflow and office policies/procedures; support meetings logistics.
• Assist with executive communications and intra-office communications.

Skills

Executive support

Confidentiality

Communication

Teamwork

Multitasking

Research

Note taking

Meeting logistics

Web research

Google Suite

Windows

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Zoom

Google Meet

Concur

World Travel systems

Asana

Tools

Google Suite

Windows

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Zoom

Google Meet

Concur

World Travel systems

Asana

Job description

AFL-CIO is seeking an Administrative Assistant to directly support executive staff and coordinate with the Office of the President. The role involves managing calendars, travel, correspondence, and confidential information within a dynamic labor movement environment.

You will coordinate with multiple departments, draft policy statements, and help implement office systems while providing service for in-person and virtual meetings. Strong communication and discretion are essential.