Executive Office & Board Coordinator

ACLU; Miami (FL); Hybrid; USD 61,000 - 65,000; Full time

Job summary

The ACLU of Florida is seeking an Executive Office Assistant to support the Executive Director, the Deputy Executive Director and Strategy Officer, and the Boards with high-level administrative, logistical, and governance support across the state.

This hybrid role requires managing calendars, coordinating Board meetings, arranging travel, preparing briefing materials, and serving as a key contact for internal and external stakeholders, all with discretion and confidentiality.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience in a related field.
• Significant demonstrated experience in an executive-level support position.
• Excellent interpersonal skills with ability to engage Board members, donors, and senior staff.

Responsibilities

• Manage active calendars for the Executive Director and DEDSO, prioritizing inquiries and appointments.
• Coordinate Board meetings, governance materials, and minute‑taking.
• Prepare briefing materials, talking points, bios, and agendas for the Executive Office.
• Arrange complex statewide travel and complete time/expense reports (Expensify).
• Maintain organized governance records, bylaws, resolutions, and meeting archives.
• Communicate with internal and external stakeholders on schedules and priorities.

Skills

Calendar management

Stakeholder coordination

Travel coordination

Discretion

Education

Bachelor’s degree

Tools

Box Integration

Microsoft Office

Google Workspace

Asana

Airtable

Job description

The ACLU of Florida is seeking an Executive Office Assistant to support the Executive Director, the Deputy Executive Director and Strategy Officer, and the Boards with high-level administrative, logistical, and governance support across the state.

This hybrid role requires managing calendars, coordinating Board meetings, arranging travel, preparing briefing materials, and serving as a key contact for internal and external stakeholders, all with discretion and confidentiality.