Executive Assistant to the Chief External Affairs Officer

Womenofcolorcd; Atlanta (GA); Hybrid; USD 100,000 - 105,000; Full time

Job summary

LIIF seeks an Executive Assistant to the Chief External Affairs Officer at our Atlanta office. The role provides broad executive support and acts as gatekeeper for internal and external stakeholders, coordinating travel, meetings and communications.

You will manage calendars, prepare materials, assist with budgets and special projects, and help maintain filing systems and records. Candidates should possess strong organizational skills and discretion in a fast-paced environment.

Qualifications

• Ability to work independently in a fast-paced environment with minimal supervision.
• Advanced-level skills with Microsoft Teams, Outlook, Word and PowerPoint; proficiency with Excel and Zoom; Salesforce and expense systems.
• Bachelor’s degree or equivalent experience; 2+ years supporting a C-level executive.

Responsibilities

• Gatekeeper role for internal and external constituencies, exercising discretion and prioritizing needs.
• Manage calendar of calls, videoconferences and in-person meetings; maintain CEAO contacts.
• Prepare materials for meetings; coordinate travel and prep materials in advance.
• Attend virtual meetings, take notes, and distribute follow-ups.
• Maintain tasks and deliverables in project tools; coordinate with external affairs teams.
• Prepare budgets and assist with expense reports; support board materials.

Skills

Administrative skills

Communication

Independent work

Time management

Microsoft Teams

Outlook

Word

PowerPoint

Excel

Zoom

Salesforce

Concur

Expensify

Education

Bachelor's degree or equivalent

Tools

Salesforce

Concur

Expensify

Job description

LIIF seeks an Executive Assistant to the Chief External Affairs Officer at our Atlanta office. The role provides broad executive support and acts as gatekeeper for internal and external stakeholders, coordinating travel, meetings and communications.

You will manage calendars, prepare materials, assist with budgets and special projects, and help maintain filing systems and records. Candidates should possess strong organizational skills and discretion in a fast-paced environment.