Executive Office Administrator - Finance, Midtown NYC

Clear Concepts, Inc.; New York (NY); Presencial; USD 135.000 - 165.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Employer-paid benefits (medical,Dental

Vision, 401(k)

Descripción de la vacante

Clear Concepts, Inc. seeks a polished Junior Office Administrator to support the New York office's day-to-day operations.

Reporting to the office manager, you will help maintain an exceptional workplace environment and provide seamless support to senior leadership in Midtown Manhattan (4 days in‑office) with occasional travel to Stamford, CT. The role requires a college degree and 5+ years of administrative experience in financial services or similar.

Formación

• College degree.
• 5+ years of administrative or office experience in financial services or similar.
• Past experience in financial services, banking, or corporate office environment.
• Familiarity with office management software and document management systems.
• Basic knowledge of financial industry terminology and business practices.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• High level of accuracy and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional demeanor and strong customer service skills.

Responsabilidades

• Answer and direct incoming phone calls and greet clients and visitors professionally.
• Schedule meetings, maintain executive and team calendars, and coordinate conference room bookings.
• Prepare, organize, and file financial documents, reports, and correspondence.
• Perform data entry and maintain accurate electronic and paper records.
• Process incoming and outgoing mail, packages, and courier services.
• Order and maintain office supplies and coordinate with vendors.
• Assist with preparing presentations, reports, and meeting materials.
• Coordinate travel arrangements and expense reports for staff.
• Ensure office equipment is functioning properly and arrange maintenance if needed.
• Maintain confidentiality when handling sensitive financial and client information.
• General administrative support to executives, financial advisors, and office staff.

Conocimientos

Strong written and verbalcommunication

Organizational skills

Time management

Customer service

Educación

College degree

Herramientas

Microsoft Office Suite

Descripción del empleo

Clear Concepts, Inc. seeks a polished Junior Office Administrator to support the New York office's day-to-day operations.

Reporting to the office manager, you will help maintain an exceptional workplace environment and provide seamless support to senior leadership in Midtown Manhattan (4 days in‑office) with occasional travel to Stamford, CT. The role requires a college degree and 5+ years of administrative experience in financial services or similar.