Executive Office Administrator

YMCA Wellington; Wellington, Northern (FL, KY); Hybrid; USD 34,000 - 48,000; Full time

Job summary

YMCA Wellington provides essential administrative support to the CEO, Senior Leadership Team and the wider organisation. The role covers general administration, meetings, document management, HR, finance and IT functions, with a focus on accuracy, confidentiality and efficient processes.

Working across SharePoint and other electronic systems, you will handle correspondence, maintain records, and support events, recruitment and supplier interactions as required.

Qualifications

• Previous experience in an administrative or similar role.
• Excellent written and verbal communication skills.
• Confidentiality and data protection awareness.
• Experience using MS Office and document management systems (SharePoint).
• Ability to organise, prioritise and manage a varied workload.

Responsibilities

• Provide day-to-day administrative support to the CEO, SLT and wider organisation.
• Prepare letters, reports, forms, spreadsheets, presentations and other documents using Word, Excel, PowerPoint and Adobe.
• Support management of multiple email inboxes and categorise incoming emails.
• Maintain electronic and paper filing systems, including scanning and archiving.
• Respond to routine enquiries by phone and email and direct accordingly.

Skills

Organisational skills

Written & verbal communication

Confidentiality & data handling

Microsoft Office proficiency

SharePoint experience

Attention to detail

Prioritising workload

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

SharePoint

Job description

YMCA Wellington provides essential administrative support to the CEO, Senior Leadership Team and the wider organisation. The role covers general administration, meetings, document management, HR, finance and IT functions, with a focus on accuracy, confidentiality and efficient processes.

Working across SharePoint and other electronic systems, you will handle correspondence, maintain records, and support events, recruitment and supplier interactions as required.