C-Level Administrative Assistant for Operations

Ymc; Chesapeake (VA); On-site; USD 25,000 - 34,000; Full time

Job summary

YMCA of South Hampton Roads is seeking an Administrative Assistant to support the COO, CFO, and CGO with high-level administrative tasks in our Home Office and across programs.

You will manage calendars, prepare reports, assist with budgeting, and help coordinate meetings, events, and travel as needed. Strong MS Office skills, confidentiality, and a service-oriented mindset are essential.

Qualifications

• Minimum of 3 years of administrative experience supporting a training office or multiple individuals.
• Superior written and verbal communication skills.
• Professional, courteous demeanor with excellent customer service.
• Advanced knowledge of Microsoft Office Suite and related tools.
• Ability to maintain confidentiality and manage sensitive information.

Responsibilities

• Provides administrative support to the COO, CFO, and CGO.
• Schedules and coordinates calendars around meetings, training, and events.
• Maintains files, records, and reports; handles board packets and minutes.
• Liaises with board chairs, vice presidents, executive directors, and vendors.
• Operates financial systems for budget, statements, and forecasts.
• Prepares reports, spreadsheets, and data entry; attends meetings and takes minutes.
• Assists with billing, coding of invoices, and general office tasks.
• Supports event planning and on/off-site meetings; handles registration.

Skills

Microsoft Office

Excel

PowerPoint

Google Docs

Google Mail

Adobe Acrobat Pro

Customer service

Communication

Education

Bachelor’s degree or equivalent

Tools

Word

Excel

PowerPoint

Job description

YMCA of South Hampton Roads is seeking an Administrative Assistant to support the COO, CFO, and CGO with high-level administrative tasks in our Home Office and across programs.

You will manage calendars, prepare reports, assist with budgeting, and help coordinate meetings, events, and travel as needed. Strong MS Office skills, confidentiality, and a service-oriented mindset are essential.