Division Secretary & Programs Support

Alfred University; Village of Alfred (NY); On-site; USD 41,920,000 - 44,328,000; Full time

Job summary

Alfred University in Alfred, NY, seeks an energetic office assistant to provide quality support to Department Chairs, faculty, and instructors across programs. You will handle a broad range of administrative tasks, assist with special projects, budgets, data, and records, and ensure smooth office workflow.

The role requires strong English communication, Excel-friendly skills, discretion with confidential information, and the ability to collaborate with diverse staff.

Qualifications

• High school diploma required; associate degree preferred.
• Two years of experience in an office environment as a secretary.
• Proficient in Microsoft Office; knowledge of Outlook, Adobe, Photoshop, databases, and website authoring software preferred.
• Ability to learn in-house university software systems (BannerINB, BannerWeb, Cascade).
• Strong math skills and ability to manage financial accounts.
• Well organized, excellent people skills, patient, customer-service oriented, able to handle confidential information.

Responsibilities

• Provide high quality administrative support to department chairs, all faculty, and adjunct instructors.
• Assist with hiring work-study students and payroll authorizations.
• Maintain budgets, order supplies, and manage departmental records.
• Prepare and organize meeting minutes, reports, spreadsheets, and databases.
• Coordinate faculty candidate searches and course scheduling in BannerINB; update Cascade.
• Arrange travel, catering, room bookings, and event logistics for AU community.
• Proctor exams and support mentoring and engagement initiatives.

Skills

English proficiency

People skills

Discretion

Organizational skills

Math skills

Customer-service oriented

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Microsoft Outlook

Adobe

Photoshop

Database software

Website authoring software

Job description

Alfred University in Alfred, NY, seeks an energetic office assistant to provide quality support to Department Chairs, faculty, and instructors across programs. You will handle a broad range of administrative tasks, assist with special projects, budgets, data, and records, and ensure smooth office workflow.

The role requires strong English communication, Excel-friendly skills, discretion with confidential information, and the ability to collaborate with diverse staff.