Division Administrative Coordinator

Alfred University; Town of Alfred (NY); On-site; USD 23,000 - 24,000; Full time

Job summary

Alfred University in Alfred, NY is seeking a detail-oriented Office Secretary to provide high-quality administrative support to Department Chairs, faculty, and adjunct instructors. You will manage budgets, payroll authorizations, correspondence, and scheduling for multiple divisions.

The ideal candidate has a high school diploma (associate degree preferred), at least two years of office experience, and strong Microsoft Office skills.

Qualifications

• High school diploma required. Associate degree preferred.
• A minimum of two years of experience in an office environment as a secretary.
• Must be proficient in Microsoft Office; knowledge of Outlook, Adobe, Photoshop, database software, and website authoring software is preferred.
• Ability to learn in-house University software systems required (BannerINB, BannerWeb, Cascade).
• Must have good math skills and be able to keep track of financial accounts.
• Must be well organized, have excellent people skills, be patient, and be customer-service oriented; discreet and able to handle confidential information.

Responsibilities

• Provide support to Department Chairs, faculty, and adjunct instructors across administrative tasks and projects.
• Assist with hiring work-study students and submitting payroll authorizations.
• Maintain budgets, order supplies, and keep memberships and subscriptions current.
• Collect and distribute mail and respond to emails for each division.
• Coordinate faculty candidate searches and prepare/maintain division records and meeting minutes.
• Assist with course scheduling in BannerINB and catalog edits in Cascade.

Skills

MS Office

People skills

Customer service

Discretion

Education

High school diploma

Associate degree preferred

Tools

BannerINB

BannerWeb

Cascade

Microsoft Outlook

Adobe Photoshop

Job description

Alfred University in Alfred, NY is seeking a detail-oriented Office Secretary to provide high-quality administrative support to Department Chairs, faculty, and adjunct instructors. You will manage budgets, payroll authorizations, correspondence, and scheduling for multiple divisions.

The ideal candidate has a high school diploma (associate degree preferred), at least two years of office experience, and strong Microsoft Office skills.