Executive Office & Admin Support Specialist

Matthews™; Atlanta (GA); On-site; USD 28,000 - 33,000; Full time

Job summary

Matthews seeks an Administrative Assistant to support the office and leadership team in Atlanta. The role handles data entry, the main phone line, executive administrative support, scheduling, calendars, and client/agent communication.

Responsibilities include dictation, special projects across departments, onboarding/offboarding support, and coordinating with IT, Facilities, the Market Leader, and Recruiting Partners to maintain seamless operations.

Qualifications

• Associates degree or higher.
• 2+ years of relative experience.
• Expert knowledge of Microsoft Office including Word, Excel, OneNote, and Outlook.
• Ability to work in a fast-paced, demanding environment with strong attention to detail and time management.
• Excellent interpersonal and communication skills.
• Exceptional problem-solving skills.
• Ability to apply common sense and understanding to interpret instructions and perform duties efficiently.

Responsibilities

• Serve as the first welcoming point of contact for clients and visitors, directing them to the appropriate party and ensuring a positive first impression.
• Manage the main phone line and ensure company voicemail is checked daily and messages relayed to the appropriate party.
• Data entry, scheduling appointments, and calendar management.
• Coordinate with IT, Facilities, the Market Leader, and Recruiting Partners to ensure seamless operations.
• Support onboarding and offboarding processes, on-site events, and office trainings.
• Handle office supplies inventory, vendor coordination, and miscellaneous clerical tasks.

Skills

Office skills

Communication

Time management

Problem solving

Interpersonal skills

Education

Associates Degree or higher

Tools

Microsoft Office Suite

Word

Excel

Outlook

OneNote

Job description

Matthews seeks an Administrative Assistant to support the office and leadership team in Atlanta. The role handles data entry, the main phone line, executive administrative support, scheduling, calendars, and client/agent communication.

Responsibilities include dictation, special projects across departments, onboarding/offboarding support, and coordinating with IT, Facilities, the Market Leader, and Recruiting Partners to maintain seamless operations.