Executive Office Admin & Operations Coordinator

LSU New Orleans; New Orleans (LA); On-site; USD 45,000 - 55,000; Full time

Job summary

LSU New Orleans seeks an experienced administrative professional to support the Office of Public Health (OPH) Assistant Secretary and Senior Advisor. You will manage calendars, coordinate meetings and travel, prepare briefing materials, and draft official communications for executive leadership.

This role requires strong organizational skills, proficiency with Zoom, Teams, and Microsoft Office, and the ability to handle sensitive information.

Qualifications

• Bachelor's degree, or Associate's degree plus 3 years of professional experience, or 6 years of professional work experience.
• Excellent analytical and critical thinking skills; effective organizational and time management skills.
• Great attention to detail and follow up.
• Ability to manage projects, assignments, and competing priorities.
• Proficient in the use of Zoom, Teams, and Microsoft Office, including but not limited to Outlook, Word, and Excel.
• Advanced degree.
• Minimum 1 year professional experience performing administrative functions within an office environment or health care field.
• Minimum 1 year professional experience with creating data reports.
• Minimum 1 year professional experience with project or program coordination.
• Relevant industry certifications.

Responsibilities

• Coordinate administrative and operational support for the OPH Assistant Secretary and Senior Advisor.
• Manage calendar, meetings, travel arrangements, and reimbursements.
• Prepare briefing materials, agendas, and leadership documents for executive meetings.
• Draft and route emails, memoranda, and official correspondence.
• Assist onboarding, HR processes, and procurement tasks as needed.
• Serve as LaGov purchasing agent and monitor expenditures and invoices.
• Maintain confidential information per agency policy.
• Provide records management and data reporting support.

Skills

Analytical thinking

Organizational skills

Attention to detail

Project management

MS Office

Zoom

Teams

Outlook

Word

Excel

Education

Bachelor's degree

Associate's degree + 3 years experience

6 years professional experience

Tools

Zoom

Teams

Microsoft Office

Outlook

Word

Excel

Job description

LSU New Orleans seeks an experienced administrative professional to support the Office of Public Health (OPH) Assistant Secretary and Senior Advisor. You will manage calendars, coordinate meetings and travel, prepare briefing materials, and draft official communications for executive leadership.

This role requires strong organizational skills, proficiency with Zoom, Teams, and Microsoft Office, and the ability to handle sensitive information.