Executive Programs & Calendar Coordinator for Public Health

LSU New Orleans; New Orleans (LA); On-site; USD 55,000 - 60,000; Full time

Job summary

University of New Orleans seeks a special assistant to the Director of the Bureau of Finance and Operations within the OPH. The role requires managing the Director's calendar, preparing meeting materials, and drafting complex correspondence and briefing materials.

You will monitor deadlines, coordinate onboarding/off-boarding, and handle requisitions for supplies. Must have at least 2 years in office administration, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• Bachelor’s Degree or equivalent with 3 years experience, or 6 years experience in lieu of degree.
• At least 2 years of professional administrative experience in an office or health care setting.
• Excellent analytical, organizational, and time-management skills.
• Great attention to detail and follow up.
• Ability to manage multiple projects, assignments, and priorities.
• Proficiency in Microsoft Office (Outlook, Word, Excel).
• Advanced degree is preferred.

Responsibilities

• Manage the Director’s daily calendar, meetings, and scheduling priorities.
• Prepare meeting materials, including agendas, handouts, and binders.
• Draft correspondence, memoranda, reports, and briefing materials.
• Prepare meeting summaries and follow-up to ensure clarity of direction.
• Track assignments and follow up to ensure timely completion.
• Monitor deadlines and ensure required documentation is submitted on time.
• Liaise between Director and staff and briefing as needed.
• Process routine documents and enter data into spreadsheets/logs/databases.
• Lead onboarding/off-boarding processes and requisition supplies.
• Serve as time administrator for the Bureau.

Skills

Administrative experience

Time management

Project coordination

Microsoft Office

Education

Bachelor’s degree or equivalent experience

Advanced degree (DESIRED)

Tools

Outlook

Word

Excel

Job description

University of New Orleans seeks a special assistant to the Director of the Bureau of Finance and Operations within the OPH. The role requires managing the Director's calendar, preparing meeting materials, and drafting complex correspondence and briefing materials.

You will monitor deadlines, coordinate onboarding/off-boarding, and handle requisitions for supplies. Must have at least 2 years in office administration, strong organizational skills, and proficiency with Microsoft Office.