Executive Office Admin Manager - CEO & Board Governance

Sanford Burnham Prebys; San Diego (CA); On-site; USD 125,000 - 140,000; Full time

Job summary

Sanford Burnham Prebys seeks an Administrative Manager, Executive Office to lead administrative operations for the Institute’s Executive Office. You will oversee scheduling for the CEO, work with the Board and philanthropic teams, and ensure timely, high-quality administrative outputs.

You will manage communications, manage workflows, and coordinate with governance and leadership to support strategic priorities in a fast-paced environment.

Qualifications

• Bachelor’s degree in business administration, public administration, communications, or related field preferred; equivalent experience may be considered.
• Eight (8) years of progressively responsible experience in executive administration, executive office management, or governance support in a complex organization.
• Demonstrated experience supporting senior executives, including a CEO.
• Prior experience coordinating Board operations strongly preferred.
• Prior supervisory experience required.

Responsibilities

• Provide administrative leadership and operational coordination for the Institute’s Executive Office.
• Manage executive scheduling and administrative workflows for CEO, Executive Leadership Team, and related priorities.
• Coordinate Board of Directors and Board Committee operations, agendas, materials, and governance processes.
• Serve as central liaison between Executive Office and Philanthropy for CEO donor engagement activities.
• Oversee scheduling conflicts, high-priority requests, and escalation of complex matters.

Skills

Executive governance

Communication skills

Relationship building

Discretion

Project management

Microsoft 365

Education

Bachelor’s degree in business administration, public administration, communications, or related field

Tools

Nasdaq Boardvantage

Job description

Sanford Burnham Prebys seeks an Administrative Manager, Executive Office to lead administrative operations for the Institute’s Executive Office. You will oversee scheduling for the CEO, work with the Board and philanthropic teams, and ensure timely, high-quality administrative outputs.

You will manage communications, manage workflows, and coordinate with governance and leadership to support strategic priorities in a fast-paced environment.