Executive Office Administrative Manager – Onsite, San Diego

Sanford Burnham Prebys Medical Discovery Institute; San Diego (CA); On-site; USD 125,000 - 140,000; Full time

Job summary

Sanford Burnham Prebys Medical Discovery Institute is seeking an Administrative Manager for the Executive Office in San Diego. The role provides leadership for executive scheduling, governance operations, and coordination with philanthropy to support CEO external activities.

It requires independent judgment in prioritizing competing demands and alignment with institutional priorities. The position oversees Board-related activities, reports to the CEO, and manages scheduling for the Executive

Qualifications

• Bachelor’s degree preferred; equivalent experience may be considered
• Eight (8) years of progressively responsible experience in executive administration, executive office management, or governance support in a complex organization
• Demonstrated experience supporting senior executives, including a CEO
• Prior supervisory experience required
• Strong understanding of executive office operations and Board governance processes and protocols
• Ability to manage complex scheduling, confidential information, and high-priority matters with discretion
• Excellent written and verbal communication skills for executive- and board-level materials
• Ability to coordinate multiple complex initiatives and deadlines simultaneously

Responsibilities

• Executive Office Administration and Coordination for the CEO, Executive Leadership Team, and priorities
• Plan and coordinate Board meetings, materials, and governance documentation
• Coordinate with Philanthropy to align CEO engagements and briefing materials
• Provide guidance to the Executive Assistant on scheduling priorities and logistics
• Ensure timely and high-quality administrative outputs

Skills

Executive scheduling

Board governance

Executive support

Communication

Project coordination

Education

Bachelor's degree in business administration or related field

Tools

Microsoft 365

Nasdaq Boardvantage

Job description

Sanford Burnham Prebys Medical Discovery Institute is seeking an Administrative Manager for the Executive Office in San Diego. The role provides leadership for executive scheduling, governance operations, and coordination with philanthropy to support CEO external activities.

It requires independent judgment in prioritizing competing demands and alignment with institutional priorities. The position oversees Board-related activities, reports to the CEO, and manages scheduling for the Executive