Executive Office & Admin Coordinator (CEO & CMO)

Living Proof; Boston, Northern (MA, KY); Hybrid; USD 70,000 - 80,000; Full time

Job summary

Living Proof seeks an Office Coordinator & Administrative Assistant to the CEO and CMO to support office operations, executive needs, and vendor management. The role covers calendar management, expense processing, and travel coordination in a fast-paced startup-like environment.

Ideal candidates bring 2-3 years of admin experience, strong communication, and a resourceful, detail-oriented approach. Bachelor's preferred but not required; on-site Boston location.

Qualifications

• 2-3 years of administrative support experience.
• Bachelor’s degree preferred but not required.
• Start-up or small company experience with multi-faceted roles.
• Strong leadership qualities in complicated situations.
• Excellent verbal and written communication.
• Strong interpersonal skills and relationship-building.
• Experience with Microsoft Office products.

Responsibilities

• Monitor use of office and kitchen supplies and stock/distribute.
• Organize common areas including kitchen and conference rooms.
• Manage incoming/outgoing letters and packages.
• Process requisitions for lab and office supplies with vendors.
• Provide facilities and vendor support as needed.
• Manage service calls to contractors and vendors.
• Coordinate inspections of fire extinguishers and safety showers.
• Support colleagues across the organization.
• Administrative support to CEO and CMO including calendar management and travel arrangements.

Skills

Verbal and written communication

Organization and detail-oriented

Leadership in complex situations

Adaptability

Education

Bachelor’s degree (preferred)

Tools

Microsoft Office

Job description

Living Proof seeks an Office Coordinator & Administrative Assistant to the CEO and CMO to support office operations, executive needs, and vendor management. The role covers calendar management, expense processing, and travel coordination in a fast-paced startup-like environment.

Ideal candidates bring 2-3 years of admin experience, strong communication, and a resourceful, detail-oriented approach. Bachelor's preferred but not required; on-site Boston location.