Executive Office Coordinator for CEO & CMO

Living Proof, Inc.; Boston (MA); On-site; USD 70,000 - 80,000; Full time

Job summary

Living Proof, Inc. is seeking an Office Coordinator and Administrative Assistant to the CEO and CMO. This hands-on role combines office support with executive assistance, supporting a fast-growing team and a dynamic startup culture.

You will manage calendars, coordinate travel, oversee supplies and facilities, handle vendor relations, process expenses, and help keep the organization organized and efficient in a high-energy environment.

Qualifications

• Proactive professional with 2-3 years of administrative support experience.
• Bachelor’s degree preferred but not required.
• Start-up or small company experience with multi-faceted roles.
• Ability to demonstrate leadership in complex scenarios.
• Strong organizational skills and meticulous attention to detail.
• Excellent verbal and written communication; strong relationship-building.
• Experience with Microsoft Office products.

Responsibilities

• Monitor the use of supplies within the office and kitchen; order, receive, stock and distribute these supplies.
• Responsible for the organization of the common areas, including kitchen and conference rooms.
• Manage incoming and outbound letters & packages
• Facilitate purchasing process to include: input of requisitions for general lab and office supplies, placing orders directly with vendors
• Provide general facilities and vendor support as needed
• Manage service calls to contractors and vendors
• Coordinate with outside vendor for required inspections of fire extinguishers and safety showers
• Support and collaborate with colleagues across our organization at all levels.
• Administrative Assistant to CEO and CMO, providing calendar management, processing expenses and coordinating travel arrangements.

Skills

Administrative support

Startup experience

Organizational skills

Communication skills

Problem solving

Leadership

Adaptability

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Living Proof, Inc. is seeking an Office Coordinator and Administrative Assistant to the CEO and CMO. This hands-on role combines office support with executive assistance, supporting a fast-growing team and a dynamic startup culture.

You will manage calendars, coordinate travel, oversee supplies and facilities, handle vendor relations, process expenses, and help keep the organization organized and efficient in a high-energy environment.