Office Coordinator/Administrative Assistant

Living Proof Inc; Boston (MA); On-site; USD 70,000 - 80,000; Full time

Job summary

Living Proof Inc. is seeking an Office Coordinator & Administrative Assistant to support the CEO and CMO, handling office operations, executive support, and cross-functional collaboration.

Responsibilities include calendar management, travel coordination, expense processing, and vendor relations in a dynamic startup setting. Ideal candidates have 2–3 years of admin experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• 2–3 years of administrative support experience.
• Bachelor’s degree preferred but not required.
• Start-up or small company experience with multi-faceted roles is desirable.
• Ability to demonstrate strong leadership in complicated situations.
• Excellent organizational skills with attention to detail.
• Strong troubleshooting and analytical skills.
• Ability to adapt quickly to changing priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building skills.
• Experience with Microsoft Office products.

Responsibilities

• Monitor the use of supplies within the office and kitchen; order, receive, stock and distribute these supplies.
• Organize the common areas, including kitchen and conference rooms.
• Manage incoming and outbound letters and packages.
• Facilitate purchasing process to include input of requisitions for general lab and office supplies, placing orders with vendors.
• Provide general facilities and vendor support as needed.
• Manage service calls to contractors and vendors.
• Coordinate with outside vendors for required inspections of fire extinguishers and safety showers.
• Support and collaborate with colleagues across the organization at all levels.
• Administrative Assistant to CEO and CMO, providing calendar management, processing expenses and coordinating travel arrangements.

Skills

Administrative support

Communication skills

Organizational skills

Leadership

Adaptability

Education

Bachelor’s degree preferred

Tools

Microsoft Office

Job description

Description

Position Overview

The Office Coordinator & Administrative Assistant to CEO & CMO will support multiple aspects of our company. This hands-on position encompasses a wide variety of experiences that make a successful business run – office support, executive support and more.

Operations & General Administration

• Monitor the use of supplies within the office and kitchen; order, receive, stock and distribute these supplies.
• Responsible for the organization of the common areas, including kitchen and conference rooms.
• Manage incoming and outbound letters & packages
• Facilitate purchasing process to include: input of requisitions for general lab and office supplies, placing orders directly with vendors
• Provide general facilities and vendor support as needed
• Manage service calls to contractors and vendors
• Coordinate with outside vendor for required inspections of fire extinguishers and safety showers
• Support and collaborate with colleagues across our organization at all levels.
• Administrative Assistant to CEO and CMO, providing calendar management, processing expenses and coordinating travel arrangements.

Requirements

• Proactive professional with 2-3 years of experience providing administrative support
• Bachelor’s degree preferred but not required
• Start-up or small company experience with multi-faceted roles desired.
• Ability to demonstrate strong leadership qualities in complicated situations
• Good organizational skills with a great deal of attention to detail.
• Responsible and extremely resourceful in finding answers and solutions when information and data is not readily available.
• Possess fantastic troubleshooting and analytical skills
• Ability to adapt quickly to changing priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building skills with the ability to work effectively with people of all personalities and communication styles.
• Experience with Microsoft Office products

Annual Base Compensation range: $70,000 - $80,000 (commensurate with experience)

Living Proof is committed to an inclusive workplace with equal opportunities for all. Our business strategy recognizes that an inclusive culture is a business strength that helps us win, as we develop and market products that resonate with all consumers and the diverse communities we serve. At the same time, we will also remain compliant with all legal requirements. #LI-FC1