Executive Meetings & Events Coordinator (6 Month Contract)

Switch; Las Vegas (NV); Vor Ort; USD 40.000 - 56.000; Vollzeit

Zusammenfassung

Switch is seeking a Hospitality Manager to coordinate executive meetings, campus tours, and events across locations. This six-month on-site contract in Las Vegas involves handling schedules, visitor requirements, and logistics from request to completion.

You will collaborate with executives, assistants, clients, investors, and internal teams to ensure engagements meet security and operational standards and run smoothly. Strong coordination, communication, and MS Office skills are essential.

Qualifikationen

• Experience in executive administrative support or related role.
• Ability to coordinate multiple meetings, tours, or events while managing competing schedules and deadlines.
• Experience maintaining schedules, tracking tasks, and following up on documentation and approvals.
• Strong written and verbal communication skills when working with executives, clients, visitors, and internal teams.
• Ability to coordinate logistical requirements across multiple departments.
• Sound judgment when handling confidential information and changing priorities.
• Proficiency in Microsoft Outlook, Excel, PowerPoint, and Word.
• Ability to work on-site in Las Vegas up to five days per week based on business needs.

Aufgaben

• Coordinate meetings, tours, or events across Switch campuses.
• Serve as the primary point of contact for assigned engagements, managing scheduling, invitations, attendee details, confirmations, and follow-up.
• Track schedules, required documentation, approvals, and deliverables to ensure each engagement is ready on time.
• Coordinate with executives, executive assistants, investors, clients, and internal teams to confirm meeting requirements and schedules.
• Work with Security, Production, Catering, Audio/Visual, and Data Center Operations to arrange meeting spaces, visitor access, presentations, and other logistics.
• Confirm visitor documentation, access agreements, and security approvals are completed before arrival.
• Communicate schedule changes, logistical updates, and outstanding requirements to the appropriate stakeholders.
• Maintain accurate records, schedules, task trackers, and engagement documentation.
• Support administrative needs, including travel arrangements, vehicle reservations, and expense reporting.
• Resolve routine scheduling and logistical issues, escalating concerns when additional guidance or approval is needed.
• Identify practical ways to improve meeting coordination, tracking, and communication processes.

Kenntnisse

Executive support

Meeting coordination

Event coordination

Documentation & approvals

Multitasking

Outlook

Excel

PowerPoint

Word

Tools

Microsoft Outlook

Excel

PowerPoint

Word

Jobbeschreibung

Switch is seeking a Hospitality Manager to coordinate executive meetings, campus tours, and events across locations. This six-month on-site contract in Las Vegas involves handling schedules, visitor requirements, and logistics from request to completion.

You will collaborate with executives, assistants, clients, investors, and internal teams to ensure engagements meet security and operational standards and run smoothly. Strong coordination, communication, and MS Office skills are essential.