Executive Meeting Experience Manager

ResumeXrays LLC; San Francisco (CA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Flexible (unlimited) paid time off

Medical, dental, and vision benefits

Life insurance and disability benefits

Retirement plan dependent on country

Parental leave

Fertility and family building benefits

Lunch and snacks

Discretionary benefit stipend

Free alphorn lessons

Job summary

Sierra is seeking an Executive Assistant to support the Executive Business Center in San Francisco. You will oversee four meeting rooms, manage the calendar, and coordinate with the co-CEOs’ Executive Assistants to ensure smooth scheduling and logistics for internal meetings and events.

You’ll partner with Sales and Agent Development on logistics while maintaining a high standard of hospitality and customer service.

Qualifications

• 2–4 years of experience in high-touch events, executive administrative support, premium hospitality, or customer facing environments.
• Excellent attention to detail, verbal and written communication skills, and confidence working with C-level executives.
• Strong organization and time management, with the ability to balance shifting agendas and competing priorities.
• A calm, proactive approach to anticipating needs and solving problems.
• Sound judgment and discretion with sensitive customer and executive information.
• A warm, service-oriented approach and confidence in communicating space guidelines.

Responsibilities

• Oversee the Executive Business Center's four meeting rooms, keeping the space welcoming and ready for executive briefings, select internal meetings, and events.
• Manage the calendar and booking process, resolving scheduling conflicts and coordinating overflow with the co-CEOs’ EAs.
• Prepare for each visit by understanding who's attending, the meeting objectives, and any room or hospitality needs.
• Partner with Sales and Agent Development on meeting logistics, while hosts remain responsible for the customer experience end-to-end, including food and beverage orders.
• Serve as the main internal contact for booking requirements and space guidelines, helping teams find alternative rooms when needed.
• Coordinate room setup, resets, and onsite coverage, working with Workplace and IT to keep meetings running smoothly.
• Refine the booking process to capture meeting needs up front and maintain an accurate calendar.

Skills

Administrative support

Calendar management

Event coordination

Executive communication

Problem solving

Discretion

Customer service

Job description

Sierra is seeking an Executive Assistant to support the Executive Business Center in San Francisco. You will oversee four meeting rooms, manage the calendar, and coordinate with the co-CEOs’ Executive Assistants to ensure smooth scheduling and logistics for internal meetings and events.

You’ll partner with Sales and Agent Development on logistics while maintaining a high standard of hospitality and customer service.