Executive Legal Assistant

Fitz & Fitz Associates; West Palm Beach (FL); On-site; USD 48,000 - 64,000; Full time

Job summary

Fitz & Fitz Associates in Florida is seeking an Executive Legal Assistant to provide high‑level support to attorneys in business bankruptcy and commercial litigation, managing calendars, deadlines, and client communications.

You will prepare pleadings, assist with filings, coordinate travel, and handle confidential information with discretion, working closely with paralegals to keep matters on track in a fast‑paced firm.

Qualifications

• Minimum of one year of experience as a legal assistant or legal secretary in a law firm.
• Litigation or bankruptcy experience preferred.
• Strong calendaring and deadline management skills.
• Working knowledge of court filing systems, including PACER and ECF.
• Strong organization and attention to detail, with the ability to prioritize and follow instructions.
• Discretion, professionalism, and a dependable work ethic.

Responsibilities

• Manage attorney calendars, court deadlines, hearings, and meetings.
• Prepare, format, and proofread pleadings, correspondence, and other legal documents.
• Assist with e-filing and maintain organized electronic and paper case files.
• Serve as a professional point of contact for clients, court staff, and outside parties.
• Coordinate scheduling, travel, and day to day attorney support.
• Work with paralegals and attorneys to keep active matters on track.
• Handle confidential information with discretion.

Skills

Calendaring

Court filing knowledge

Discretion & professionalism

Deadline management

Attention to detail

Tools

PACER/ECF familiarity

Job description

An established Florida law firm, is hiring an Executive Legal Assistant for its business bankruptcy and commercial litigation work. The role provides high level support to attorneys, managing calendars, deadlines, correspondence, and client communication. It suits a polished, proactive assistant who anticipates needs, keeps matters organized, and works well with minimal direction.

Responsibilities

• Manage attorney calendars, court deadlines, hearings, and meetings.
• Prepare, format, and proofread pleadings, correspondence, and other legal documents.
• Assist with e-filing and maintain organized electronic and paper case files.
• Serve as a professional point of contact for clients, court staff, and outside parties.
• Coordinate scheduling, travel, and day to day attorney support.
• Work with paralegals and attorneys to keep active matters on track.
• Handle confidential information with discretion.

Qualifications

• Minimum of one year of experience as a legal assistant or legal secretary in a law firm. Litigation or bankruptcy experience preferred.
• Strong calendaring and deadline management skills.
• Working knowledge of court filing systems, including PACER and ECF.
• Strong organization and attention to detail, with the ability to prioritize and follow instructions.
• Discretion, professionalism, and a dependable work ethic.