Legal Secretary

LHH; Miami (FL); Hybrid; USD 70,000 - 80,000; Full time

Job summary

A top law firm in Miami is seeking a highly organized Legal Secretary to support a high-volume partner. The role includes managing schedules, coordinating meetings, and handling administrative tasks in a fast-paced legal environment. Candidates should have a minimum of 3 years' experience and strong proficiency in Microsoft Office. This is a full-time hybrid position with competitive compensation ranging from $70K to $80K based on experience.

Qualifications

• Minimum 3 years’ experience in a high-pressure legal environment.
• Strong proficiency in Microsoft Office Suite.
• Exceptional organizational skills with the ability to prioritize.

Responsibilities

• Manage the partner's calendars and schedule meetings.
• Arrange logistics for hearings and trial prep.
• Coordinate travel arrangements including flights and accommodations.
• Process invoices, check requests, and expense reimbursements.
• Maintain electronic and physical filing systems.
• Liaise with court reporters and service providers.

Skills

Organizational skills

Proficiency in Microsoft Office Suite

Communication skills

Ability to prioritize

Job description

Former Practicing Attorney (NC and NY Licensed) | Executive Legal Recruiter at LHH Recruitment Solutions | Veteran | People and solutions-focused

Legal Secretary | Miami, FL | Hybrid (2 remote days/week after 60 days)

A top law firm is seeking a highly organized and proactive Legal Secretary to support a high-volume partner and collaborate closely with the team. The ideal candidate thrives in a fast-paced environment, anticipates needs, manages multiple priorities, and delivers exceptional administrative support.

Responsibilities

• Manage the partner's calendars, schedule meetings, and coordinate internal/external appointments (client meetings, conferences, depositions, court appearances)
• Arrange logistics for hearings and trial prep, including catering, transportation, and exhibit delivery
• Coordinate travel arrangements (flights, accommodations, ground transportation, and itineraries)
• Process invoices, check requests, and expense reimbursements
• Maintain and organize electronic and physical filing systems (docket management, correspondence, pleadings, discovery materials)
• Handle mail, package deliveries, and other administrative tasks
• Liaise with court reporters, videographers, and service providers
• Assist attorneys with billing and time entry

Qualifications

• Minimum 3 years’ experience as an executive assistant, legal secretary, or paralegal in a high-pressure legal environment (Big Law preferred)
• Strong proficiency in Microsoft Office Suite
• Exceptional organizational skills with ability to prioritize and meet deadlines
• Collaborative team player with strong communication skills
• Willingness to work overtime as needed

Details

• Full-time, hybrid (after 60 days) role in Miami
• Competitive compensation in the $70K-$80K range, based on experience