Executive Legal Assistant to Chief Counsel

Chevron Corporation; San Ramon (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Chevron Corporation is seeking an experienced Legal Administrative Assistant to support the Chief Counsel. You will manage calendars, coordinate senior-level meetings, arrange domestic and international travel, and handle confidential documents with discretion.

The role requires strong organizational skills, excellent communication, and proficiency with MS Office, iManage, and TeamConnect. Notary and prior legal support in a corporate environment are a plus.

Qualifications

• Associate’s degree or equivalent.
• 5+ years legal administrative experience supporting attorneys or senior leaders.
• Maintain confidentiality and adaptability to changing demands.
• Experience managing active calendars and complex travel.
• Prioritize, meet deadlines, and exercise good judgment.
• Strong interpersonal and problem-solving skills.
• Effective communication at all levels (oral and written).
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to act promptly under tight deadlines.

Responsibilities

• Manage the Chief Counsel’s calendar, assess priorities and demands.
• Coordinate meetings with senior executives, internal teams, and external contacts; manage scheduling and logistics.
• Arrange domestic and international travel; prepare itineraries and track expenses for reporting.
• Coordinate all meeting logistics and resolve scheduling conflicts.
• Assist with planning the Chief Counsel’s calendar for the year.
• Manage travel requirements including visas and renewals.
• Address urgent matters to meet deadlines and promote teamwork.
• Communicate professionally with executives and assistants.
• Use iManage to upload and manage documents and revise legal docs.
• Investigate inquiries and relieve leaders of admin responsibilities.
• Draft, update, revise and track documents using MS Office.
• Handle privileged confidential documents with strict confidentiality.
• Assist with internal reporting and deadlines coordination with attorneys.
• Prepare correspondence, presentations, and reports for SI&IL.
• Organize logistics, agendas, and materials for meetings and events.
• Establish and maintain legal matters in TeamConnect.
• Manage e-billings, invoices, and payments; set up vendors.
• Provide IT/system support for software/hardware.
• Support PMP scheduling and annual reviews.
• Assist with other duties and backup coverage.

Skills

Calendar management

Meeting coordination

Travel planning

Document handling

Communication

Microsoft Office

Organization

Decision making

Proactive collaboration

Time management

Education

Associate’s degree or equivalent

Bachelor’s degree (preferred)

Tools

MS Office Suite

iManage

TeamConnect

SharePoint

SAP Concur/CTREX

Job description

Chevron Corporation is seeking an experienced Legal Administrative Assistant to support the Chief Counsel. You will manage calendars, coordinate senior-level meetings, arrange domestic and international travel, and handle confidential documents with discretion.

The role requires strong organizational skills, excellent communication, and proficiency with MS Office, iManage, and TeamConnect. Notary and prior legal support in a corporate environment are a plus.