Senior Legal Assistant

Chevron Corporation; San Ramon (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Chevron Corporation is seeking an experienced Legal Administrative Assistant to support the Chief Counsel. You will manage calendars, coordinate senior-level meetings, arrange domestic and international travel, and handle confidential documents with discretion.

The role requires strong organizational skills, excellent communication, and proficiency with MS Office, iManage, and TeamConnect. Notary and prior legal support in a corporate environment are a plus.

Qualifications

• Associate’s degree or equivalent.
• 5+ years legal administrative experience supporting attorneys or senior leaders.
• Maintain confidentiality and adaptability to changing demands.
• Experience managing active calendars and complex travel.
• Prioritize, meet deadlines, and exercise good judgment.
• Strong interpersonal and problem-solving skills.
• Effective communication at all levels (oral and written).
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and attention to detail.
• Ability to act promptly under tight deadlines.

Responsibilities

• Manage the Chief Counsel’s calendar, assess priorities and demands.
• Coordinate meetings with senior executives, internal teams, and external contacts; manage scheduling and logistics.
• Arrange domestic and international travel; prepare itineraries and track expenses for reporting.
• Coordinate all meeting logistics and resolve scheduling conflicts.
• Assist with planning the Chief Counsel’s calendar for the year.
• Manage travel requirements including visas and renewals.
• Address urgent matters to meet deadlines and promote teamwork.
• Communicate professionally with executives and assistants.
• Use iManage to upload and manage documents and revise legal docs.
• Investigate inquiries and relieve leaders of admin responsibilities.
• Draft, update, revise and track documents using MS Office.
• Handle privileged confidential documents with strict confidentiality.
• Assist with internal reporting and deadlines coordination with attorneys.
• Prepare correspondence, presentations, and reports for SI&IL.
• Organize logistics, agendas, and materials for meetings and events.
• Establish and maintain legal matters in TeamConnect.
• Manage e-billings, invoices, and payments; set up vendors.
• Provide IT/system support for software/hardware.
• Support PMP scheduling and annual reviews.
• Assist with other duties and backup coverage.

Skills

Calendar management

Meeting coordination

Travel planning

Document handling

Communication

Microsoft Office

Organization

Decision making

Proactive collaboration

Time management

Education

Associate’s degree or equivalent

Bachelor’s degree (preferred)

Tools

MS Office Suite

iManage

TeamConnect

SharePoint

SAP Concur/CTREX

Job description

Responsibilities for this position may include but are not limited to:

• Effectively manage the Chief Counsel’s calendar by assessing priorities and internal and external demands.

• Coordinate meetings with senior executives, internal teams, and external contacts, including managing complex, multi-party meetings and serving as the primary administrative point of contact for internal and external parties (manage scheduling, logistics, agendas, attendees, pre-read materials, etc.).

• Arrange both domestic and international travel, prepare detailed itineraries, supply any supportive information and track business and travel expenses for thorough reporting.

• Coordinate all aspects of meeting logistics, including proactively resolving scheduling conflicts and prioritizing critical matters.

• Assist with the planning of the Chief Counsel’s calendar for the year.

• Manage travel requirements including visas, immunizations, photos, and passport renewals.

• Promptly address urgent matters to ensure all deadlines are met, apply sound judgment in delegating tasks, and promote effective teamwork and collaboration within the group.

• Communicate professionally with senior executives and executive assistants.

• Use iManage to upload and manage team documents and revise legal documents within tight timeframes.

• Investigate inquiries and relieve leaders of administrative responsibilities, acting as an information resource for SI&IL.

• Draft, update, revise and track documents using MS Office Suite.

• Handle privileged and confidential documents, including attorney-client communications and attorney work product, with strict adherence to applicable confidentiality protocols and information-security requirements.

• Assist with internal reporting requirements, including tracking required actions and submission deadlines, following up with contributors, and coordinating with attorneys as needed.

• Support SI&IL by preparing correspondence, presentations, and reports.

• Organize logistics, develop agendas, and gather presentation materials for meetings, conferences, and special occasions.

• Establish and maintain legal matters within the TeamConnect matter management system.

• Manage electronic billings, invoices, and payments within and outside of the TeamConnect matter management system and set up vendors.

• Act as an information resource around computer systems, support software and hardware technical support.

• Support the Chief Counsel's performance management processes (PMP), including scheduling and coordinating PMP sessions with direct reports, compiling and tracking feedback materials, and managing the annual review calendar.

• Assist with other duties and special projects, as assigned by the Chief Counsel and other team members as needed.

• Assist and provide backup coverage to other legal assistants.

Required Qualifications:

• Associate’s degree or equivalent

• 5+ years of legal administrative experience supporting attorneys or senior leaders

• Strong ability to maintain the utmost confidentiality and adaptability to changing demands

• Demonstrated experience managing active calendars and complex travel

• Proven ability to prioritize, meet deadlines, and exercise good judgment

• Strong interpersonal and problem-solving skills

• Ability to communicate effectively (oral and written) at all levels of the organization

• Proficiency in Microsoft Office Suite

• Strong organizational skills and attention to detail

• Ability to act promptly under tight deadlines

Preferred Qualifications:

• Bachelor's degree

• Experience providing direct executive-level support in a complex, high-stakes legal environment, including coordination with senior executives’ assistants and senior in‑house and outside counsel

• Experience coordinating meetings and travel across multiple national and international time zones

• Proven ability to support multiple workstreams, collaborate with outside and internal teams, set and maintain calendars, schedules and agendas, and keep communications clear and timely

• Experience with e‑billing, matter management systems, setting up vendors in payment systems, and corporate expense reporting

• Experience with administrative work related to internal budgeting and finance processes

• Notary Public

• Knowledge of the litigation process and technology

• Proficiency in SharePoint, iManage, TeamConnect, and SAP Concur/CTREX

• Familiarity with AI tools, including MS Copilot

Relocation Options:

Relocation will not be considered.

International Considerations:

Expatriate assignments will not be considered.

Regulatory Disclosure for US Positions

• The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. Please note that the compensation and benefits listed below are only applicable for U.S. payroll offers.

• The anticipated salary range for this position is $ 80,100 – $ 120,100. The selected candidate’s compensation will be determined based on their skills, experience, and qualifications.

• Chevron offers competitive compensation and benefits programs which include, but is not limited to, variable pay, health care coverage, retirement plan, protection coverage, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations. Details are available at http://hr2.chevron.com/.

U.S. Regulatory notice:

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability, medical condition, reproductive health decision-making, military or veteran status, political preference, marital status, citizenship, genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at [e-mail].

Chevron participates in E-Verify in certain locations as required by law.