Executive Legal Assistant & CEO Project Lead

AAHOA; United States; Remote; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k)

401(k) matching

Dental insurance

Employee discount

Flexible spending account

Health insurance

Health savings account

Paid time off

Parental leave

Vision insurance

Work Location:In person

Job summary

AAHOA is seeking a Legal Assistant / Project Manager to support the President & CEO at the Atlanta HQ. This full-time role blends legal support with high-level project coordination, requiring strong writing and organizational skills and the ability to manage multiple priorities with discretion.

Responsibilities include coordinating CEO activities, tracking deliverables, preparing briefs and reports, and liaising with staff, board members, and external partners.

Qualifications

• Bachelor's degree or equivalent relevant experience preferred.
• Legal assistant, paralegal, or legal support experience preferred.
• Strong writing, editing, research, and communication skills.
• Strong organizational and project management skills.
• Exceptional attention to detail and follow-through.
• Ability to manage multiple priorities and deadlines simultaneously.
• Ability to work independently and take ownership of assignments with minimal supervision.
• Strong judgment and ability to handle confidential and sensitive information appropriately.
• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, Outlook and Canva.

Responsibilities

• Coordinate CEO activities, projects, and initiatives from assignment through completion.
• Maintain a central tracker of priorities, deadlines, responsibilities, deliverables, and outstanding items.
• Follow up with staff and other stakeholders to ensure assignments remain on track and deadlines are met.
• Identify delays, outstanding issues, and areas requiring follow-up and bring them to the CEO's attention.
• Support implementation of the strategic plan and business plan, including collecting updates, tracking deliverables, and preparing progress reports.
• Conduct research and prepare summaries, correspondence, presentations, briefing materials, and reports for the CEO.
• Provide legal support, including organizing contracts and legal documents, tracking deadlines, and assisting with legal research, drafting, and document review under attorney supervision.
• Coordinate follow-up related to brand relations, owner concerns, advocacy matters, and member programs.
• Prepare meeting agendas and materials; take notes; document decisions, assignments, and deadlines; and follow up on action items.
• Assist with Board, Officer, and committee materials and track requests requiring CEO attention.
• Coordinate meetings and communications with staff, members, industry partners, outside counsel, and other stakeholders.
• Maintain organized records and handle confidential and sensitive information with discretion.
• Perform other projects and assignments as directed by the President & CEO.

Skills

Writing skills

Editing

Research

Communication

Organization

Project management

Attention to detail

Prioritization

Independent work

Confidential handling

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Canva

Job description

AAHOA is seeking a Legal Assistant / Project Manager to support the President & CEO at the Atlanta HQ. This full-time role blends legal support with high-level project coordination, requiring strong writing and organizational skills and the ability to manage multiple priorities with discretion.

Responsibilities include coordinating CEO activities, tracking deliverables, preparing briefs and reports, and liaising with staff, board members, and external partners.