Executive Legal Assistant — Cambridge Office & Operations

Philips; Cambridge (MA); Hybrid; USD 58,000 - 91,000; Full time

Benefits offered by this job

PTO

401k match

HSA company contribution

Stock purchase plan

Education reimbursement

Job summary

Philips in Cambridge, MA seeks an Executive Legal Assistant to support executives, lawyers and legal teams with complex administrative tasks, confidential communications, and legal workflows. The role emphasizes strong judgment, organization, and discretion, with onsite collaboration three days per week.

Ideal candidates bring 4+ years of administrative support experience, preferably in a legal setting, and proficiency in Microsoft Office and AI tools.

Qualifications

• 4+ years of experience in administrative support or equivalent.
• Experience supporting executives or legal teams is preferred.
• Proficiency with Microsoft Office and AI tools (Co-Pilot, ChatGPT) is required.

Responsibilities

• Coordinate calendars, scheduling of high-priority meetings, and preparing reports and presentations.
• Draft executive summaries, agendas, and meeting minutes; ensure timely distribution of materials.
• Support travel arrangements, expense management, and budget overview to aid leadership.
• Assist with contract and compliance workflows and provide liaison support with internal/external stakeholders.

Skills

Microsoft Office

AI tools

Education

High School Diploma or Vocational/ Bachelor's Degree

Job description

Philips in Cambridge, MA seeks an Executive Legal Assistant to support executives, lawyers and legal teams with complex administrative tasks, confidential communications, and legal workflows. The role emphasizes strong judgment, organization, and discretion, with onsite collaboration three days per week.

Ideal candidates bring 4+ years of administrative support experience, preferably in a legal setting, and proficiency in Microsoft Office and AI tools.