Private Client Legal Administrative/Executive Assistant

Johnleonard; Boston (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Johnleonard in Boston seeks an experienced Legal Administrative / Executive Assistant to support multiple Private Client attorneys in Trusts and Estates and Estate Planning. The role requires meticulous organization, proactive communication, and discretion in handling confidential matters.

Responsibilities include calendar management, drafting and editing legal documents, preparing presentations and spreadsheets, and assisting with timekeeping, billing, and client relationships.

Qualifications

• 8–10 years of administrative, legal assistant, or executive assistant experience required; law firm experience preferred.
• Private Client, Trusts and Estates, or Estate Planning experience preferred.
• BA/BS degree preferred, but not required.
• Advanced proficiency in Microsoft Word, Outlook, PowerPoint, and Excel; experience with Adobe/Kofax PDF tools preferred.
• Exceptional written and verbal communication, organizational skills, and attention to detail.
• Strong client service skills and the ability to build positive relationships with attorneys, clients, and colleagues.
• Highly proactive, resourceful, and dependable, with strong time management and problem-solving abilities.
• Ability to manage multiple priorities, meet deadlines, and remain professional under pressure.
• Demonstrated confidentiality, discretion, and sound judgment when handling sensitive client and firm matters.
• Ability to work independently and collaboratively while anticipating needs and taking initiative.
• Flexibility to adjust work schedules occasionally to accommodate business needs.

Responsibilities

• Provide high-level administrative and executive support to multiple Private Client attorneys.
• Manage calendars, scheduling, communications, and client relationships.
• Draft, format, proofread, and edit legal documents, presentations, and spreadsheets.
• Assist with timekeeping, billing, expenses, and client invoices.

Skills

Administrative experience

Executive support

Client service

Time management

Discretion/confidentiality

Communication skills

Organizational skills

Attention to detail

Multitasking

Education

BA/BS degree

Tools

Microsoft Word

Outlook

PowerPoint

Excel

Adobe PDF

Kofax PDF

Job description

Schedule: Full-time | Monday-Friday, 9-5 | Exempt

Applicants must be authorized to work in the United States without sponsorship. This position is not eligible for employer-sponsored work authorization now or in the future.

About the Opportunity

Join a leading Boston law firm known for its commitment to legal excellence, diversity, equity, and inclusion, seeking a highly organized and proactive Legal Administrative / Executive Assistant to support multiple attorneys in a Private Client, Trusts and Estates, and Estate Planning practice.

Qualifications & Skills

• 8–10 years of administrative, legal assistant, or executive assistant experience required; law firm experience preferred.
• Private Client, Trusts and Estates, or Estate Planning experience preferred.
• BA/BS degree preferred, but not required.
• Advanced proficiency in Microsoft Word, Outlook, PowerPoint, and Excel; experience with Adobe/Kofax PDF tools preferred.
• Exceptional written and verbal communication, organizational skills, and attention to detail.
• Strong client service skills and the ability to build positive relationships with attorneys, clients, and colleagues.
• Highly proactive, resourceful, and dependable, with strong time management and problem-solving abilities.
• Ability to manage multiple priorities, meet deadlines, and remain professional under pressure.
• Demonstrated confidentiality, discretion, and sound judgment when handling sensitive client and firm matters.
• Ability to work independently and collaboratively while anticipating needs and taking initiative.
• Flexibility to adjust work schedules occasionally to accommodate business needs.

Key Job Functions

• Provide high-level administrative and executive support to multiple Private Client attorneys.
• Manage calendars, scheduling, communications, and client relationships.
• Draft, format, proofread, and edit legal documents, presentations, and spreadsheets.
• Assist with timekeeping, billing, expenses, and client invoices.