Executive Legal Assistant

Trustpoint.One; New York (NY); Hybrid; USD 75,000 - 96,000; Full time

Job summary

A leading firm in New York seeks a Legal Executive Assistant to support a partner's practice. This role involves managing schedules, drafting correspondence, and ensuring effective communication with clients and teams. The ideal candidate has strong organizational skills and a minimum of 5 years of executive administrative experience. The position offers a hybrid work schedule and competitive salary.

Benefits

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Health savings account

Life insurance

Paid time off

Parental leave

Vision insurance

Qualifications

• Minimum of 5 years of professional executive administrative experience supporting partners and/or executives.

Responsibilities

• Manage the partner’s Outlook calendar and coordinate complex travel itineraries.
• Draft correspondence, prepare reports, and complete other tasks to support the partner.
• Maintain confidentiality and handle sensitive information with discretion.

Skills

Communication

Organizational Skills

Time Management

Education

High School Diploma or GED

Bachelor’s Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Job Title: Legal Executive Assistant - Corporate

Salary Range: $75,000 - $96,000 per year

Location: New York, NY (Hybrid Schedule)

Work Schedule: In-office for the first 90 days (5 days per week), then hybrid (3 days per week in-office)

About The Firm: Trustpoint.one is assisting a Major Am Law firm in their search for a skilled Legal Executive Assistant - Corporate (LEA). This position supports a member of firm management, proactively managing the day-to-day functions of a partner’s practice, ensuring they can focus on building and maintaining their practice. This role serves as a trusted partner to the partner, connecting departments, projects, and critical business information, ensuring meetings and materials are efficient and effective.

Key Responsibilities:

• Complete and manage a wide range of tasks to support the partner’s practice.
• Exercise judgment in delegating tasks to Legal Support Services team members while maintaining oversight.
• Positively impact the financial success of the partner’s client matters.
• Maintain confidentiality and handle sensitive information with discretion.
• Manage the partner’s Outlook calendar, resolve scheduling conflicts, and coordinate complex travel itineraries.
• Keep the partner informed of upcoming commitments, prepare materials, and follow up as necessary.
• Draft correspondence, prepare reports, and complete other tasks to support the partner.
• Engage with clients and outside business contacts directly.
• Prepare agendas, reports, presentations, and confidential correspondence.
• Foster collaboration and maintain professional relationships within teams.
• Lead and organize department or practice group meetings, ensuring logistics are handled effectively.
• Support practice group and client team meetings, prepare agendas, and distribute materials.
• Maintain paper and electronic filing systems, ensuring compliance with firm policies.
• Manage billing matters, including prebilling tasks, client budget monitoring, and liaising with billing teams.

Desired Skills and Competencies:

• Advanced proficiency in Microsoft Excel, Word, and PowerPoint.
• Excellent communication and interpersonal skills.
• Strong organizational skills and the ability to manage multiple priorities.
• Exceptional time management and the ability to work in a fast-paced environment.
• Strong work ethic with a flexible, dependable, and positive attitude.
• Ability to maintain confidentiality and demonstrate excellent professional judgment.

Education and Experience:

• Minimum: High School Diploma or GED.
• Preferred: Bachelor’s Degree.
• Minimum of 5 years of professional executive administrative experience supporting partners and/or executives.

Trustpoint.One provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Job Type: Full-time

Pay: $75,000.00 - $96,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Executive administrative support: 5 years (Required)

Ability to Commute:

• New York, NY 10020 (Required)

Work Location: Hybrid remote in New York, NY 10020