Legal Executive Assistant (Global Law Firm)

National LGBTQ+ Bar Association; New York (NY); Hybrid; USD 90,000 - 110,000; Full time

Job summary

A globally recognized law firm is seeking a Legal Executive Assistant to provide high-level support to executives. Responsibilities include managing travel, document coordination, and collaborating with various departments. This hybrid role offers a competitive salary and benefits.

Benefits

Paid Overtime

Full Benefits

Bonus

Tuition Reimbursement

401K+

Qualifications

• 5+ years of related administrative experience in a law or professional services firm.
• Understanding of travel visa and immigration forms is a plus.

Responsibilities

• Coordinate complex travel requests and document management.
• Assist with preparing materials for presentations and conferences.
• Organize and facilitate conference and video calls.

Skills

Interpersonal Skills

Communication Skills

Independence

Confidentiality

Education

Bachelor's Degree

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Job description

Legal Executive Assistant (Global Law Firm)

Legal Executive Assistant (Global Law Firm)

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Position: Legal Executive Assistant (Global Law Firm)

Location: New York, NY (Hybrid WFH)

Company: Globally Recognized AM 100 Law Firm

Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc.

Summary

A U.S. based Law Firm is actively seeking an Executive Assistant/Coordinator. This position will be responsible for providing concierge-style, high-level assistance to a high level executive and team, which includes handling travel/visa coordination, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service.

This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career. This is a great opportunity to join a growing team!

Responsibilities For Legal Executive Assistant

• Develop project strategies to ensure efficient completion of tasks
• Coordinate complex travel requests including the procurement of visa-related materials and passport renewal applications
• Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
• Coordinate with other Firm offices, both domestic and international
• Assist with Department initiatives and special projects
• Assist with preparing materials for presentations and conferences
• Enter attorneys' time records and submit attorneys' expense reports
• Assist with calendaring and scheduling requests
• Organize and facilitate conference and video calls
• Prepare engagement letters and new matter memos for new clients and matters
• Assist with new-business conflicts process
• Assist in promoting business development, entering business activities and coordinating with Marketing department
  
  

Requirements For Legal Executive Assistant

• Bachelor's Degree preferred
• 5+ years of related administrative experience in a law or professional services firm
• Understanding or experience working with travel visa and immigration forms a plus
• Proficiency with Microsoft Excel, Word, and PowerPoint
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Ability to work independently
• Ability to handle sensitive matters and maintain confidentiality

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Other

Job function

• Job function

  Legal

• Industries

  Non-profit Organizations

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