Legal Administrative Assistant

DLA Piper; Boston (MA); Hybrid; USD 45,000 - 60,000; Full time

Job summary

DLA Piper is seeking a Legal Administrative Assistant in Boston to provide essential support to attorneys and legal teams. The role includes drafting legal documents, managing billing, and collaborating with team members.

The ideal candidate has strong communication skills, proficiency in legal software, and a flexible approach to a fast-paced environment. A hybrid work schedule is offered, accommodating diverse needs.

Qualifications

• 2 years’ experience in a legal setting.
• Effective communication skills.
• Strong attention to detail.

Responsibilities

• Provide administrative support to attorneys.
• Draft, edit, and proofread legal documents.
• Manage billing matters and approvals.

Skills

Effective written and verbal communication

Proficiency with Microsoft Office

Attention to detail

Problem-solving skills

Experience with virtual collaboration tools

Education

High School Diploma or GED

Bachelor’s Degree in legal studies or business administration

Tools

iManage

Aderant

DocXTools

Innova

Job description

Summary

The Legal Administrative Assistant (LAA) works in collaboration with and in support of the firm’s strategic initiatives, providing a wide range of administrative and clerical support to attorneys and legal teams. This role ensures the smooth operation of the firm’s administrative functions and requires a high level of organization, attention to detail, and the ability to manage multiple tasks simultaneously.

Location

This position is located in our Boston office and offers a hybrid work schedule.

Responsibilities

• Provides practice‑specific support to multiple associates, partners, and attorneys, prioritizing work accordingly.
• Drafts, edits, and proofreads legal documents, communications, files, and presentations to ensure accuracy.
• Oversees maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories, ensuring accessibility and up‑to‑date.
• Collaborates with other LAAs or LEAs to complete more complex projects or provide administrative support for assigned attorneys, providing mentorship to LSAs and updating status on projects.
• Organizes and monitors assignments within the firm’s workflow tool to ensure tasks are properly allocated and completed on time, including time entry and expense reimbursements.
• Oversees billing matters, including approval forms and collaboration correspondence, ensuring prebills are processed accurately and bills are delivered timely.
• Serves as a trusted advisor to associates, partners, and attorneys, handling confidential matters with discretion and professionalism.

Desired Skills

The position requires the following competencies:

• Effective written and verbal communication in the native language of the region.
• Proficiency with Microsoft Office products and legal software such as iManage, Aderant, DocXTools, Innova, and adaptability to AI‑powered tools.
• Strong attention to detail, problem‑solving skills, and ability to make quick decisions.
• Experience in workflow‑management roles and familiarity with virtual collaboration tools (Zoom, Microsoft Teams).
• Ability to work flexibly in a fast‑paced environment, handle concurrent demands, and remain positive under pressure.

Minimum Education

• High School Diploma or GED.

Preferred Education

• Bachelor’s Degree in legal studies, business administration, or a related field.

Minimum Years of Experience

• 2 years’ experience working in a legal setting under the supervision of a licensed attorney or office administrator, or within a similar role.

Essential Job Expectations

• Effectively communicate verbally and in writing with clients, lawyers, and third parties.
• Produce deliverables, answer phone calls, and respond to correspondence efficiently.
• Provide timely, accurate, and quality work product.
• Successfully meet deadlines and perform work duties as required.
• Foster positive work relationships.
• Comply with all firm policies and practices.
• Engage in required physical activity, including extended computer use and virtual conference participation.
• Work under pressure and manage competing demands in a fast‑paced environment.
• Perform all other duties, tasks, or projects as assigned.

Physical Demands

Sedentary work; may occasionally lift or carry up to 10 pounds.

Work Environment

The role may involve a hybrid work arrangement, coordinated with the hiring manager.

Disclaimer

The job description outlines the primary responsibilities and requirements; it is not exhaustive and may be modified at the firm’s discretion. This position is at‑will.

Accommodation

Reasonable accommodations may be made for individuals with disabilities.

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.