Legal Administrative Assistant

DLA Piper; Philadelphia (Philadelphia County); Hybrid; USD 51,660 - 67,158; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k)

Job summary

DLA Piper is seeking a Legal Administrative Assistant to support attorneys and legal teams in a hybrid Boston, Philadelphia, or Baltimore setting. You will draft, edit, and file documents, manage electronic and physical filing, and assist with billing and workflow coordination.

The role requires fast‑paced, detail‑oriented support, strong communication, and expertise with MS Office and legal software. Experience with Zoom/Microsoft Teams is beneficial and the firm offers comprehensive benefits.

Qualifications

• Effective verbal and written communication in the region’s language.
• Proficiency with Microsoft Office and legal software (iManage, Aderant, DocXTools, Innova).
• Ability to adapt to application upgrades and evolving attorney needs.
• Flexibility to work in a fast‑paced environment while delivering firm standards.
• Collaborative with LSAs and other support staff.
• Strong attention to detail and problem‑solving skills.
• Experience with workflow‑management and virtual collaboration tools like Zoom/Teams.

Responsibilities

• Provides practice‑specific support to attorneys, prioritizing tasks by need.
• Drafts, edits, and proofs legal documents and presentations for accuracy.
• Maintains organization of electronic and paper filing within the firm’s systems.
• Collaborates with other LAAs/LEAs on complex tasks and mentors LSAs as needed.
• Manages assignments in the workflow tool to ensure timely completion and proper time entries.
• Manages billing matters, including prebills and final bills delivery.
• Serves as a trusted advisor on confidential matters with discretion and professionalism.

Skills

Communication

Proactive learning

Attention to detail

Fast-paced work

Education

High School Diploma or GED

Bachelor’s Degree in legal studies or related field

Tools

Microsoft Office

iManage

Aderant

DocXTools

Innova

AI-powered tools

Job description

Job Summary

DLA Piper is a leading global law firm. The Legal Administrative Assistant (LAA) supports attorneys and legal teams, ensuring smooth operation of the firm’s administrative functions.

Location

Boston, Philadelphia, or Baltimore – hybrid work schedule.

Responsibilities

• Provides practice‑specific support to associates, partners and other attorneys, prioritizing work according to their needs.
• Drafts, edits, and proofs legal documents, communications, files, or presentations to ensure accuracy.
• Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories, ensuring accessibility and currency.
• Collaborates with other LAAs or LEAs on complex projects or administrative tasks, providing mentorship and guidance to LSAs when appropriate.
• Organizes and monitors assignments in the firm’s workflow tool, ensuring tasks are allocated and completed on time (e.g., time entry, expense reimbursements).
• Manages billing matters, including approval forms and correspondence, ensuring prebills are processed accurately and timely, and final bills are delivered on schedule.
• Serves as a trusted advisor for associates, partners, and other attorneys, handling confidential or sensitive matters with discretion and professionalism.

Desired Skills

• Effective verbal and written communication in the native language of the region.
• Initiative to enhance existing skills and learn new ones, including proficiency with Microsoft Office, legal software such as iManage, Aderant, DocXTools, Innova, and AI‑powered tools for document production, review, and case research.
• Ability to adapt to application upgrades and evolving attorney needs.
• Flexibility to work in a fast‑paced environment while ensuring deliverables adhere to firm best practices.
• Collaborative with LSAs and other support staff.
• Strong attention to detail, problem‑solving skills, and the ability to make quick decisions.
• Experience with workflow‑management roles and virtual collaboration tools such as Zoom and Microsoft Teams.

Minimum Education

• High School Diploma or GED.

Preferred Education

• Bachelor’s Degree in legal studies, business administration, or a related field.

Minimum Years of Experience

• At least 2 years working in a legal setting under an attorney or office administrator, or in a similar role.

Essential Job Expectations

• Effective verbal and written communication with clients, lawyers, business professionals, and third parties.
• Timely and accurate production of deliverables and responsive phone and email handling.
• Meeting deadlines, expectations, and performing duties as required.
• Fostering positive work relationships.
• Compliance with all firm policies and practices.
• Engagement in both physical and sedentary activity, including extended computer use and virtual calls.
• Work under pressure and manage competing demands in a fast‑paced environment.
• Perform all other duties, tasks or projects as assigned.

Physical Demands

Sedentary work with occasional light lifting, typically up to 10 pounds.

Work Environment

Hybrid work arrangement may be required, with coordination with the hiring manager or supervisor.

Compensation and Benefits

Competitive hourly rate of $37.50 – $48.75, with overtime as applicable. Comprehensive benefits package including medical, dental, vision insurance and 401(k).

EEO Statement

DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.