Executive IT Admin to CIO – Professional Services

Forrest Solutions LLC; New York (NY); On-site; USD 43,000 - 47,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plan

Paid Time Off (PTO)

Job summary

Opensity Solutions is seeking an Administrative Assistant to support the Technology department and the CIO's leadership team in a fast-paced professional services environment. You will manage calendars, travel arrangements, expense reporting, and cross‑department communications while safeguarding confidential information.

The ideal candidate has 3+ years of administrative experience in a law firm or professional services setting, excellent written and verbal communication, strong organization,

Qualifications

• High School Diploma or equivalent; 3+ years of relevant administrative experience within a professional services environment.
• Strong written and verbal communication skills, with the ability to interact professionally across all levels of the firm.
• Demonstrated success in communicating with executive leadership teams.
• Ability to convey content in a succinctly clear manner.

Responsibilities

• Provide daily administrative and operational support to the CIO and department’s leadership team, including calendar management, travel and expense management, and cross-department coordination.
• Provides daily support to IT leadership team, reporting to the CIO on departmental operations, special projects, and inter‑departmental activities.
• Organize and schedule IT management and departmental meetings and off‑site events, including preparation of materials and meeting correspondence, capturing action items, and ensuring follow‑through on deliverables.
• Handle complex travel arrangements and process expense reporting with efficiency.
• Process IT department invoices and serve as contact between the department and Accounts Payable.

Skills

Executive support

Communication

Time management

Discretion

Microsoft Office

Calendar management

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Opensity Solutions is seeking an Administrative Assistant to support the Technology department and the CIO's leadership team in a fast-paced professional services environment. You will manage calendars, travel arrangements, expense reporting, and cross‑department communications while safeguarding confidential information.

The ideal candidate has 3+ years of administrative experience in a law firm or professional services setting, excellent written and verbal communication, strong organization,