Executive & HR Operations Assistant

Fairweather, LLC; Pittsburgh (Allegheny County); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Free parking

Public transit access

Job summary

Linq in Pittsburgh, PA is seeking an Executive and HR Assistant. This full-time role supports people operations, acts as the first point of contact for the Pittsburgh office, and handles HR administrative duties and recruitment support.

The ideal candidate is highly organized, confidential, and capable of handling multiple priorities while delivering excellent customer service. Normal business hours with occasional evenings and weekends are expected.

Qualifications

• High school diploma or equivalent.
• 2–4 years of experience in HR, office administration, or administrative support.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Manage daily office operations to ensure a safe, organized, and efficient workplace.
• Serve as the primary receptionist by greeting visitors.
• Coordinate office supplies, equipment, and vendor relationships as detailed by the CCO.
• Schedule meetings for C-Level or Directors and maintain conference room calendars.
• Support weekly and other office catering requests.
• Assist with travel arrangements, expense reports, and meeting preparation.
• Maintain confidential employee information and HR documentation.
• Assist with recruitment activities, including posting job openings and scheduling interviews.
• Support new hire onboarding including background checks and offer letters.
• Maintain employee personnel files and HR records in Paylocity HRIS.
• Support internal HR reporting requests.
• Maintain new employee gift program and ensure delivery to all new hires.

Skills

Strong organizational skills

Time management

Communication skills

Customer service

Education

High school diploma

Associate's or Bachelor's degree (preferred)

Tools

Microsoft Office

Job description

Linq in Pittsburgh, PA is seeking an Executive and HR Assistant. This full-time role supports people operations, acts as the first point of contact for the Pittsburgh office, and handles HR administrative duties and recruitment support.

The ideal candidate is highly organized, confidential, and capable of handling multiple priorities while delivering excellent customer service. Normal business hours with occasional evenings and weekends are expected.