Executive HR Admin Assistant | Project & Travel Support

In-N-Out Burgers, Inc.; Irvine (CA); On-site; USD 45,460 - 55,104; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

FSA

401(k)/Profit Sharing

Adoption assistance

Education reimbursement

Pet insurance

Job summary

In‑N‑Out Burger, Inc. is seeking an Administrative Assistant III to support the HR Department in Irvine, CA.

This full‑time, in‑office role focuses on assisting the Department Head of Human Resources with calendars, travel, communication, and project coordination. The position requires 5+ years of relevant experience, strong MS Office and project management skills, and the ability to handle multiple priorities in a fast-paced setting.

Qualifications

• High School Diploma required; degrees preferred in business administration or related field.
• 5+ years’ administrative experience in HR, Legal, Risk, Finance or similar department.
• Proficient with MS Outlook, Word, and Teams; advanced Excel and PowerPoint.
• Experience with Project Management and Asana preferred.
• Experience with expense management software (Concur).
• Excellent written and verbal communication skills; professional interaction with all management levels.

Responsibilities

• Support the Department Head of HR and the HR department with administrative tasks.
• Organize calendars, meetings, travel, and daily appointments.
• Relay important messages and answer calls for the Department Head.
• Coordinate daily tasks to optimize workflow and manage travel expenses.
• Prepare meeting materials and PowerPoint booklets for C-level and executive meetings.
• Generate regular project status updates and coordinate cross-functional projects.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Professional communication

Ability to manage multiple projects

Customer service orientation

Education

High School Diploma

AA/Bachelor's degree in Business Administration or related

Tools

Outlook

Word

Teams

Excel

PowerPoint

Asana

Concur

Job description

In‑N‑Out Burger, Inc. is seeking an Administrative Assistant III to support the HR Department in Irvine, CA.

This full‑time, in‑office role focuses on assisting the Department Head of Human Resources with calendars, travel, communication, and project coordination. The position requires 5+ years of relevant experience, strong MS Office and project management skills, and the ability to handle multiple priorities in a fast-paced setting.