IT Project Coordinator

In-N-Out Burgers, Inc.; Irvine (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Life Insurance

401(k)/Profit Sharing

Adoption Assistance

Education Reimbursement

Pet Insurance

Job summary

In-N-Out Burger’s IT Project Management Office seeks a dedicated IT Project Coordinator to support smaller internal IT initiatives in Irvine, CA. You will manage tasks, facilitate communication, and track progress with technical teams to meet timelines and customer needs.

The role is full-time, on-site in Irvine, requiring collaboration across teams and adherence to PMO processes and tools such as Jira, Asana, and Confluence.

Qualifications

• High School diploma or equivalent.
• Bachelor's degree in Business Administration, Information Systems, Computer Science, or related field preferred.

Responsibilities

• Coordinate and support smaller IT projects, manage tasks, track progress, and facilitate communication with technical teams.
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Skills

Project coordination

Agile

Waterfall

Communication

Time management

Collaboration

Digital literacy

Microsoft Office

Education

Bachelor's degree in Business Administration, Information Systems, Computer Science

Tools

Jira

Asana

Confluence

Palm

Dash

Associate Link

Arrow

INO Reporting tools

Job description

Come join our family at In-N-Out Burger!

The In-N-Out Burger IT Project Management Office team has an excellent opportunity for an IT Project Coordinator, located in the Irvine, CA office*.

The IT Project Coordinator will report directly to the IT PMO Manager and help to coordinate and support smaller, internal IT projects, or assist on larger projects by managing tasks, facilitating communication, tracking progress, and working closely with technical teams to ensure projects meet timelines and customer needs.

*This role is based full-time in office*

General Responsibilities

• Manage smaller development projects from initiation through closeout, ensuring alignment with scope, timeline, and resource expectations throughout the lifecycle and in accordance with IT PMO standards.
• Apply Agile and Waterfall project management practices as appropriate, including supporting sprint planning, facilitating scrums, and maintaining sprint schedules in collaboration with development teams.
• Help facilitate regular project meetings by scheduling, taking notes, following up on action items, and sharing updates with project managers and other team members.
• Work closely with technical leads and cross-functional teams to surface and address project risks, issues, and scope changes, escalating when needed to support timely resolution.
• Prepare and maintain key project documentation—including Project Charters, Change Orders, RFI/RFPs, rollout materials, and training guides—in alignment with IT PMO tools and standards.
• Support project coordination across teams by maintaining documentation, action tracking, and effective communication through tools such as Jira, Asana, and Confluence.
• Contribute to continuous improvement of PMO practices by identifying opportunities to streamline workflows, improve tools, and enhance team coordination and delivery.

Work Schedule and Benefits

• Office Hours in Irvine, CA: Monday-Friday, 8:00 am-5:00 pm
• Department needs will call for occasional overtime
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA's, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance

*The above represents the expected salary range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors.

Qualifications

• High School diploma or equivalent.
• Bachelor's degree in Business Administration, Information Systems, Computer Science, or related field preferred.
• Minimum 1 year of relevant experience in project coordination or equivalent experience.
• Understanding of the project lifecycle, including timeline, scope, and resource management.
• Familiarity with Agile project management methodologies and practices.
• Beginner to intermediate proficiency with project management platforms (e.g. Asana, Jira).
• Basic proficiency with collaboration and communication tools (e.g. Microsoft Teams).
• Familiarity with internal systems (e.g. Palm, Dash, Associate Link, Arrow, and INO Reporting tools), preferred.
• Familiarity with Microsoft Office Suite (e.g. Word, Excel, PowerPoint).
• Strong written and verbal communication skills
• Strong time-management and organizational skills
• Ability to work effectively both independently and collaboratively as part of a team
• Creativity and adaptability to change
• Digital literacy and tech-adaptability

Qualifications for INO associates:

• In-N-Out Burger Store or Support Experience: 2+ years, required.
• Bachelor's degree highly preferred.
• Store leadership experience preferred (e.g., Shift Manager, Store Trainer, All Stars, etc.)

In-N-Out Burger plans to bring its west coast headquarters team back together under one roof by the end of 2029. After maintaining two Southern California office locations for many years, the company will permanently close its Irvine office in 2029 and once again headquarter the company’s western territory solely in Baldwin Park, California, where the company was founded in 1948.

Newly hired Associates in Irvine will be eligible to participate in the group move to Tennessee with relocation assistance or work from our western headquarters in Baldwin Park, CA, upon its opening in 2029. We are sharing this information early so candidates can make informed decisions while considering a career with In-N-Out Burger.

About In-N-Out Burger

In-N-Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, Colorado, Idaho, Washington, and Tennessee. In-N-Out Burger's menu has remained the same since 1948, and we have maintained a simple philosophy - serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made-to-order foods prepared and served by friendly, well trained Associates.

In-N-Out Burger offers a competitive salary and comprehensive benefit package. We are an Equal Opportunity Employer by choice. Should there be a need, In-N-Out Burger will provide a reasonable accommodation to complete the interview process upon request.