Administrative Assistant III - Human Resources

In-N-Out Burgers, Inc.; Irvine (CA); On-site; USD 45,460 - 55,104; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

FSA

401(k)/Profit Sharing

Adoption assistance

Education reimbursement

Pet insurance

Job summary

In‑N‑Out Burger, Inc. is seeking an Administrative Assistant III to support the HR Department in Irvine, CA.

This full‑time, in‑office role focuses on assisting the Department Head of Human Resources with calendars, travel, communication, and project coordination. The position requires 5+ years of relevant experience, strong MS Office and project management skills, and the ability to handle multiple priorities in a fast-paced setting.

Qualifications

• High School Diploma required; degrees preferred in business administration or related field.
• 5+ years’ administrative experience in HR, Legal, Risk, Finance or similar department.
• Proficient with MS Outlook, Word, and Teams; advanced Excel and PowerPoint.
• Experience with Project Management and Asana preferred.
• Experience with expense management software (Concur).
• Excellent written and verbal communication skills; professional interaction with all management levels.

Responsibilities

• Support the Department Head of HR and the HR department with administrative tasks.
• Organize calendars, meetings, travel, and daily appointments.
• Relay important messages and answer calls for the Department Head.
• Coordinate daily tasks to optimize workflow and manage travel expenses.
• Prepare meeting materials and PowerPoint booklets for C-level and executive meetings.
• Generate regular project status updates and coordinate cross-functional projects.

Skills

Strong organizational skills

Excellent written and verbal коммуника

Professional communication

Ability to manage multiple projects

Customer service orientation

Education

High School Diploma

AA/Bachelor's degree in Business Administration or related

Tools

Outlook

Word

Teams

Excel

PowerPoint

Asana

Concur

Job description

Location: Irvine, CA

Work Type: Full-time

Department: HR Business Partners

Description & Requirements

Come join our family at In-N-Out Burger!

This is an excellent opportunity for a full-time Administrative Assistant III based in our Irvine, CA office. This position will support the administrative needs for the Department Head of Human Resources and the HR department.

This role is based full time in office. Must be interested in relocating to the Franklin, TN area with the Department Head of Human Resources during Summer 2027 (timing is flexible).

General Responsibilities

• Be responsible for all administrative tasks to support the Department Head of Human Resources.
• Assist with organizing calendars, including planning meetings, setting up travel, and arranging daily appointments.
• Be available to assist with questions or concerns fielded towards the Department Head and when necessary, relay them to her or to the appropriate person(s).
• Answer phone calls and inform the Department Head of any important messages that are received.
• Assist with coordinating daily tasks to optimize workflow.
• Manage travel expenses and receipts, using travel and expense management software (e.g. Concur).
• Project Management & Coordination of cross‑functional strategic projects, tracking milestones, deadlines, and deliverables. Coordinate between stakeholders to ensure project execution. Proactively identify potential roadblocks and propose solutions to keep project momentum on track. Generate regular project status updates.
• Assist with coordinating department special events, including parties and lunches.
• Regularly provide reports and analyze financial data for the Department Head.
• Prepare, create and edit meeting materials, including PowerPoint presentations and booklets for C‑level and Executive meetings.
• Strive to develop strong working relationships with many individuals throughout the company as an extension of the Department Head and the HR department as a whole.
• Be part of a team‑oriented department and assist in other areas as needed.
• Full‑time, Hourly, Non‑Exempt
• Office Hours: Monday‑Friday, 8:00 am-5:00 pm
• Pay Range is: $33.30-$40.00 per hour
• Department needs may call for occasional overtime.
• Excellent Benefits, to include Medical, Dental, Vision, Life Insurance, FSA’s, 401(k)/Profit Sharing Plan, Adoption Assistance, Education Reimbursement, Supplemental Health Plans and Pet Insurance.

Qualifications

• High School Diploma required. Vocational Training, AA Degree or Bachelor's degree in Business Administration or related field, preferred.
• 5+ years’ experience in relevant administrative experience in HR, Legal, Risk, Finance or similar department.
• In‑N‑Out Burger Store experience is preferred.
• Proven ability to work on multiple projects simultaneously while remaining organized, detailed, and flexible; Strong organizational tendencies.
• Ability to thrive in a fast‑paced and high‑pressure environment.
• Friendly demeanor and positive attitude.
• Proficient with MS Outlook, Word, and Teams; Advanced skills with Excel and PowerPoint (required).
• Experience with Project Management and use of Project Management software (Asana preferred).
• Experience with expense management software (Concur preferred).
• Excellent written and verbal communication skills.
• Ability to communicate and interact professionally with all levels of management.
• Act as a trusted partner to management, displaying the highest levels of integrity and confidentiality.
• Proven history of providing outstanding customer service while proactively troubleshooting and problem solving.
• Ability to work autonomously/independently, yet be an integral part of an overall team environment.
• Desire to learn constantly, and willingness to try new approaches to administration.

Qualifications for INO associates

• In‑N‑Out Burger Store experience: 2+ years (past or current Store experience) highly preferred.
• In‑N‑Out Burger Support experience: 2+ years in a Support, Administrative or Office role.
• Interest in supporting an Arrow leader that works with the Human Resources Department, including Employee Relations, Compliance, Benefits, Talent Acquisition, Compensation, Learning and Development, Enablement, HRIS and the Associate Support Center.

About In‑N‑Out Burger

In‑N‑Out Burger was founded in 1948 by Harry and Esther Snyder in Baldwin Park, California, and remains privately owned and operated. Under the direction of the Snyder family, the company has opened restaurants throughout California, Nevada, Arizona, Utah, Texas, Oregon, Colorado, Idaho, Washington, and Tennessee. In‑N‑Out Burger’s menu has remained the same since 1948. We have maintained a simple philosophy – serve only the highest quality product, prepare it in a clean and sparkling environment, and serve it in a warm and friendly manner. We have built a reputation for fresh, made‑to‑order foods prepared and served by friendly, well‑trained Associates.

In‑N‑Out Burger offers a competitive salary and comprehensive benefits package. We are an Equal Opportunity Employer by choice. Should there be a need, In‑N‑Out Burger will provide reasonable accommodation to complete the interview process upon request.