Executive Household Manager & Personal Assistant

Sage Haus; Buffalo (NY); On-site; USD 52,000 - 58,000; Part time

Job summary

Sage Haus is seeking a House Manager & Personal Assistant in Buffalo, NY for 15–20 hours per week. The role starts ASAP and offers $38–$42 per hour with mileage reimbursement. Work schedule is Monday–Friday, 9:00 AM–2:30 PM, with some flexibility for the right candidate.

Responsibilities include household organization, meal support, errands, pet care, and administrative tasks within a multi-family home. A prep-ready, reliable, and proactive communicator is ideal.

Qualifications

• Minimum 2 years of experience in a house manager, personal assistant, or similar household support role.
• Comfortable working in a home with hypo-allergenic pets; must not have cat or dog allergies; comfortable with litter box cleaning.
• Maintain a smoke-free environment.
• Must be authorized to work in the United States.
• Reliable transportation required.
• Comfortable navigating a large, multi-level home throughout the workday.
• Ability to lift and carry bulk household items (e.g., cases of water, large pantry restocks).

Responsibilities

• Daily tidying, surface resets, light vacuuming, dishes, and general upkeep between deep cleaning visits.
• Managing high-traffic drop zones (entry areas, shoe storage).
• Seasonal décor transitions and seasonal clothing rotations.
• Organization projects: pantry, refrigerator, medicine cabinet, storage areas, playroom.
• Gift wrapping, party prep, and school event supply coordination.
• Donation drop-offs for clothing, books, and household items.
• Vendor research, scheduling, and coordinating home repairs and service providers.
• Pool and patio upkeep coordination (skimming, pool toy management, seasonal oversight).
• Manage and maintain the family calendar; coordinate school and household events.
• Support travel planning and preparation, helping coordinate logistics.
• Restocking pantry and household supplies; manage subscriptions.
• Putting away bulk purchases; handling returns and errands.
• Chopping vegetables and prepping ingredients 2-3x per week; meal planning for dietary restrictions.
• Researching allergy-friendly recipes; AI meal planning tools encouraged.
• Gather laundry and prepare for pickup; fold and sort laundry.
• Possible transition to fully in-house laundering support.
• Weekly cat litter box cleaning; occasional dog walking.
• Manage pet supply inventory; pet-sitting support during travel.
• Coordinate family vehicle washes; arrange maintenance and Uber reimbursement.
• Assist with school-related errands and support youngest child with tidying.

Job description

Sage Haus is seeking a House Manager & Personal Assistant in Buffalo, NY for 15–20 hours per week. The role starts ASAP and offers $38–$42 per hour with mileage reimbursement. Work schedule is Monday–Friday, 9:00 AM–2:30 PM, with some flexibility for the right candidate.

Responsibilities include household organization, meal support, errands, pet care, and administrative tasks within a multi-family home. A prep-ready, reliable, and proactive communicator is ideal.