Executive Healthcare Administrative Assistant

Hennepin County Medical Center; Minneapolis (MN); On-site; USD 37,000 - 55,000; Full time

Job summary

Hennepin Healthcare in Minneapolis seeks an experienced administrative professional to support the PM&I department. Under general supervision, you will handle complex tasks, coordinate meetings, transcribe documents, and communicate with internal and external customers.

The role requires independence, adaptability, strong communication, and proficiency with Word, Excel, Outlook, and PowerPoint. You will help manage calendars, prepare presentations, and maintain department records in a fast-paced

Qualifications

• High school graduate.
• 4-6 years of relevant administrative experience.
• An approved equivalent combination of education and experience.
• Associates Degree preferred.
• Experience in a healthcare setting preferred.

Responsibilities

• Provides administrative support to a department and leadership, including arranging meetings, transcribing and developing documents
• Provides staff and leadership support in planning and executing department goals and strategies
• Acts on behalf of the leadership team to manage calendars, communications, travel, and meeting arrangements in a timely manner
• Greets visitors to the department and answers general support calls from internal contacts and vendors. Directs visitors/calls as appropriate. Resolves issues with little guidance
• May assist in the on-boarding of new employees to the department, including submitting IT requests and maintaining accurate employee records for the department. Maintains accurate versions of department organizational chart
• Works closely with team members to produce presentations, proposals, reports, letters, and other materials as needed. Tracks, inputs, and maintains department data and information as instructed
• Submits requests and maintains appropriate levels of office supplies and necessary department equipment, materials, and tools
• Provides project support as needed
• Provides customer service to hospital personnel in a timely, professional manner
• Serves on administrative and/or cross departmental teams and task forces as assigned
• Performs other duties as assigned

Skills

Independent work

Adaptability

Communication skills

MS Office

Interpersonal skills

Time management

Confidentiality

Education

Associates Degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

Hennepin Healthcare in Minneapolis seeks an experienced administrative professional to support the PM&I department. Under general supervision, you will handle complex tasks, coordinate meetings, transcribe documents, and communicate with internal and external customers.

The role requires independence, adaptability, strong communication, and proficiency with Word, Excel, Outlook, and PowerPoint. You will help manage calendars, prepare presentations, and maintain department records in a fast-paced