Executive Grant Administrative Assistant

Patients R Waiting; Lancaster (Lancaster County); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Grant Administrative Assistant for a full-time, on-site role in Lancaster, PA. This position involves managing the lifecycle of grants, from identifying funding opportunities to preparing applications and ensuring compliance with grant guidelines. The ideal candidate will possess strong writing and organizational skills, along with a keen understanding of financial management principles. Join a dynamic team committed to making a difference in higher education and contribute to impactful projects that align with organizational goals. This is an excellent opportunity for someone looking to grow in the nonprofit sector.

Qualifications

• Strong writing and editing skills for effective grant proposals.
• Detail-oriented with excellent organizational skills.
• Understanding of financial management principles.

Responsibilities

• Identifying potential grant opportunities aligned with goals.
• Writing compelling grant applications and managing submissions.
• Monitoring project progress and ensuring compliance.

Skills

Grant Writing

Organizational Skills

Financial Management

Data Analysis

Communication Skills

Detail-oriented

Administrative Support

Microsoft Office Suite

Education

Associate's Degree in Nonprofit Management

Bachelor's Degree in Public Policy

Tools

Grant Management Software

Job description

Role Description

This is a full-time, on-site Executive Grant Administrative Assistant role located in Lancaster, PA. The Executive Grant Administrative Assistant is responsible for managing the entire lifecycle of grants, including identifying funding opportunities, preparing grant applications, monitoring project progress, ensuring compliance with grant guidelines, and submitting required reports to funders. This role acts as the primary point of contact between DDI and its grant sources throughout the funding process. Additionally, the Administrator will provide administrative support, maintain communication, manage executive schedules, and utilize strong clerical skills to ensure smooth office operations.

Key responsibilities of the Grant Administrator include:

1. Researching funding sources: Identifying potential grant opportunities that align with DDI's goals and priorities.
2. Developing grant proposals: Writing compelling grant applications, including project narratives, budgets, and supporting documentation, to secure funding.
3. Grant submission and tracking: Submitting grant proposals on time, managing deadlines, and tracking the status of applications.
4. Post-award management: Overseeing the implementation of funded projects, monitoring budget expenditures, and ensuring compliance with grant terms and conditions.
5. Reporting and communication: Preparing regular progress reports to funders, including financial updates and performance metrics.
6. Compliance oversight: Ensuring DDI adheres to all grant-related regulations and reporting requirements.
7. Collaboration with program staff: Working closely with the DDI team to align grant activities with organizational goals and objectives.
8. Data analysis: Evaluating the impact of funded projects and using data to inform future grant applications.

Qualifications:

• Strong writing and editing skills to craft effective grant proposals.
• Detail-oriented with excellent organizational skills to manage multiple grants simultaneously.
• Understanding of financial management principles to review budgets and track expenditures.
• Knowledge of grant-making guidelines and compliance requirements at various funding agencies.
• Proficiency in data analysis and reporting.
• Excellent communication skills to interact with funders, program staff, and other stakeholders.
• Experience with grant management software.
• Associate's or Bachelor's degree in nonprofit management, public policy, business administration, or a related field.
• Administrative Assistance and Executive Administrative Assistance skills.
• Proficiency in Phone Etiquette and Communication.
• Strong clerical skills.
• Experience in providing administrative support to executives.
• Ability to prioritize tasks and manage time efficiently.
• Proficiency in Microsoft Office suite.

Seniority level

• Entry level

Employment type

• Full-time

Industries

• Higher Education