IT Executive Administrative Assistant #

FastTek Global; United States; Remote; USD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive IT Executive Administrative Assistant to provide essential support to senior leadership. This role offers a unique opportunity to engage with high-level executives while enhancing your skills in a collaborative environment. You will be responsible for managing daily operations, coordinating travel, and supporting team engagement initiatives. The position is designed for motivated individuals looking to make a significant impact while navigating a fast-paced and dynamic workplace. Join a team that values innovation and employee satisfaction, and be part of a company recognized for its vibrant culture and commitment to excellence.

Benefits

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off (PTO)

401(k) Match

Disability Insurance

Life Insurance

Qualifications

• 5+ years of experience supporting executives in fast-paced environments.
• Strong organizational and communication skills are essential.
• Proficiency in Microsoft Office Suite is preferred.

Responsibilities

• Provide comprehensive administrative support to senior executives.
• Manage travel arrangements and coordinate team events.
• Oversee onboarding for new IT team members.

Skills

Organizational Skills

Time Management

Problem-Solving

Communication Skills

Confidentiality

Team Engagement

Education

5+ years as Executive Assistant

Knowledge of IT

Proficiency in Microsoft Office Suite

Tools

Microsoft Office Suite

Job description

Remote, USA IT Executive Administrative Assistant

Job Description:

• This position provides comprehensive administrative support to the SVP of Operations, CIO, CISO, and IT Vice President of Applications, assisting with tasks such as team engagement initiatives, professional development, event and meeting coordination, business presentation creation, and other executive needs.
• As a highly visible role within the department, this position offers an excellent opportunity for a motivated candidate to enhance communication skills and develop expertise in creating detailed deliverables.
• The successful candidate will handle sensitive information with the highest confidentiality, professionalism, and courtesy.
• The role also contributes to organizational projects, task management, and strategic planning across the IT department.
• We are collaborative, fast-paced, and solutions-oriented, supporting both strategic and day-to-day administrative needs.
• Key initiatives include employee engagement, executive reporting, and process improvements, with the assistant supporting documentation, scheduling, and logistics.
• This environment provides exposure to senior leaders and strategic IT functions, with opportunities to contribute to high-visibility initiatives.
• While temporary, high-performing temps are often considered for future roles, making this an excellent entry point to demonstrate capabilities.

Education & Experience:

• Minimum of 5 years’ experience as an executive assistant or in executive support roles.
• Strong organizational, time-management, and problem-solving skills.
• Knowledge of IT preferred.
• Experience leading or managing team initiatives is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and presentation skills preferred.
• Ability to maintain confidentiality and handle sensitive information discreetly.
• Ability to manage multiple projects and priorities in a fast-paced environment.

Core Competencies:

• Proactive, self-starter with independence and teamwork skills, strong attention to detail, and commitment to excellence.
• Excellent interpersonal skills and relationship-building at all organizational levels.
• Flexibility and adaptability to changing needs.
• Strategic thinking and effective problem-solving.
• Excellent communication skills and multitasking ability.
• Ability to identify process improvements and implement changes to enhance efficiency.

Communications:

• Maintain confidentiality of sensitive information and data.
• Excellent written and oral communication skills required.

Other Requirements:

• Occasional travel to the office may be required.

Administrative Support (50%):

• Manage daily operations, support SVP, CIO, CISO, and IT VP of Applications, including calendar, emails, and projects.
• Arrange domestic and international travel, including creating travel agendas.
• Create and manage expense reports.
• Order office supplies and maintain organizational charts, files, and contact lists.

Ad-Hoc Support & Event Management (20%):

• Plan and coordinate team events and initiatives, onsite and offsite.
• Support special projects and prepare materials for meetings.

Leadership & Team Engagement (15%):

• Assist in developing activities to enhance team engagement and employee satisfaction.

IT Onboarding (10%):

• Oversee onboarding for new IT team members, ensuring a welcoming experience.
• Support new hires during initial weeks and order necessary equipment and supplies.

Cross-Functional Collaboration (5%):

• Collaborate with teams and stakeholders to support projects and initiatives.

SCOPE:

• Supports the SVP, CIO, CISO, and IT VP of Applications.
• No direct reports.

Additional Information:

At FastTek Global, our purpose is our people and our planet. We are committed to helping people find success stories, acting responsibly, giving back, and having fun. With 24 years of experience, we are a financially strong, flexible, and innovative company serving Fortune 10, Fortune 500, and startup clients across the US, Europe, and India. Our benefits include medical, dental, vision, PTO, disability, life insurance, and a 401(k) match. We are recognized as a top workplace in Michigan and offer numerous benefits and a vibrant company culture. For more info and to apply, visit our website and follow us on social media.