Executive Gallery Concierge & Admin Specialist

JPMorgan Chase & Co.; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

JPMorgan Chase & Co. is seeking an Executive Gallery Receptionist to deliver exceptional hospitality in a secure, executive-focused environment in New York. You will serve as the hub for reservations, catering, supplies and facilities, while coordinating with executives, assistants and visitors.

The role requires a quick learner who owns tasks, maintains professionalism, and adapts to a fast-paced setting with strong follow-up and teamwork.

Qualifications

• Minimum two years of administrative and high-end hospitality experience.
• Excellent time management and written/verbal communication.
• Self-starter able to work in a fast-paced team with limited supervision.
• Proficiency in MS Office (Outlook, Calendar, Teams, Word, PowerPoint).

Responsibilities

• Perform all Executive Receptionist functions, embodying the ideal Executive Gallery culture for internal and external stakeholders.
• Serve as ambassador and initial contact for resident Executives, employees and visitors, providing high hospitality and professionalism.
• Proactively support and anticipate the needs of Executives and admins, ensuring strong follow up.
• Manage space reservations, coordinate catering, handle office reservations for visitors, register visitors, answer Executives' lines, set-up and tear-down conference rooms.
• Conduct daily walkthroughs of designated floors to ensure adequate office supplies and maintenance, including pantry areas and lounges.
• Liaise with internal partners including dining, lobby reception, audio visual, and facility teams
• Deliver and promote relevant communications.
• Communicate effectively with Management to facilitate understanding and collaboration.
• Attend and actively participate in team meetings.
• Flexibility to work early mornings or late evenings as needed.

Skills

Hospitality experience

Customer service

Time management

Communication

Tools

MS Office

Job description

JPMorgan Chase & Co. is seeking an Executive Gallery Receptionist to deliver exceptional hospitality in a secure, executive-focused environment in New York. You will serve as the hub for reservations, catering, supplies and facilities, while coordinating with executives, assistants and visitors.

The role requires a quick learner who owns tasks, maintains professionalism, and adapts to a fast-paced setting with strong follow-up and teamwork.