Executive Front Desk & Office Operations Specialist

University of Florida; Gainesville (FL); On-site; USD 38,000 - 46,000; Full time

Job summary

The University of Florida in Gainesville is seeking a Receptionist to serve as the front-facing representative of the President's Office, delivering outstanding customer service and coordinating daily office operations.

You will supervise student assistants, manage reception operations, coordinate communications and correspondence, and support executive-level activities, including presidential meetings, events, and speaking engagements.

Qualifications

• High school diploma or equivalent with seven years of relevant experience.
• Experience coordinating daily office operations and front-desk tasks.
• Ability to handle sensitive inquiries with confidentiality.

Responsibilities

• Serve as primary contact for visitors and callers with a professional welcome.
• Lead reception operations and supervise student assistants.
• Manage calls, mail, and packages with sound judgment.
• Assist with meeting logistics, briefing materials, and event prep.
• Serve as Asset Management Coordinator and Building Emergency Coordinator.
• Maintain records and confidential operational procedures.

Skills

Organizational skills

Attention to detail

Customer service

Interpersonal skills

Problem-solving

Education

High school diploma or equivalent

Job description

The University of Florida in Gainesville is seeking a Receptionist to serve as the front-facing representative of the President's Office, delivering outstanding customer service and coordinating daily office operations.

You will supervise student assistants, manage reception operations, coordinate communications and correspondence, and support executive-level activities, including presidential meetings, events, and speaking engagements.